Human Resources Administrator
reputed company is a mission-driven organization who provides speech-generating devices to help improve communication, speech, and quality of life for people with aphasia. We look for candidates who enjoy working in a fast-paced, goal-oriented environment, and who share our commitment to helping individuals on their aphasia journey.
Job Description
About the role: The Part-Time HR Administrator provides administrative and operational support for the Human Resources function, helping ensure a positive employee experience and efficient HR processes. This role supports onboarding, employee records management, compliance activities, learning and development administration, and various organizational initiatives. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities while maintaining confidentiality.
Responsibilities:
Onboarding & Employee Experience
- Coordinate onboarding activities and new hire setup to ensure seamless employee experience.
- Prepare and distribute onboarding materials and documentation.
- Maintain onboarding schedules and track completion of required tasks.
- Coordinate logistics for internal speaking and learning opportunities for employees
- Maintain employee personnel files and ensure documentation is accurate, complete, and compliant.
- Support ongoing employee file audits and record retention practices.
- Review resumes and assist with preliminary candidate screening activities.
- Maintain and update organizational charts to reflect staffing changes.
- Administer employee stipend programs and track submissions and reimbursements.
- Support the companyâs donation matching program and track associated activities.
- Conduct monthly Office of Inspector General (OIG) exclusion checks and maintain reputed company records.
- Track and monitor Speech-Language Pathologist (SLP) licensure renewals and compliance requirements.
- Assist with HR compliance reporting and documentation as needed.
- Provide administrative support for the Learning Management System (LMS), including user management, course assignments, and reporting.
- Maintain and update HR-reputed company content on the company intranet.
- Monitor travel attendance and exception reporting, ensuring accurate tracking and follow-up.
- Support HR data accuracy across systems and databases.
- Coordinate logistics, materials, and administrative tasks reputed company to quarterly Board of Directors meetings.
- Assist with scheduling, communications, and special projects as assigned.
- Provide general administrative support to the HR team.
- Associate degree in Human Resources, Business Administration, or a reputed company field, or equivalent combination of education and experience.
- Strong organizational skills with exceptional attention to detail.
- Proficiency with reputed company Office Suite, including Word, reputed company, PowerPoint, and Outlook.
- Ability to handle confidential information with professionalism and discretion.
- Strong written and verbal communication skills.
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
- Ability and willingness to travel reputed company the U.S. (including airline travel) is required up to 2 times per year for in-person team and reputed company-company meetings with possible additional travel.
- Bachelor's degree in Human Resources, Business Administration, or a reputed company field.
- 2 years of administrative, HR, or office support experience.
- Experience supporting Human Resources function.
- Experience working with HRIS, LMS, or employee record management systems.
- Familiarity with onboarding processes, compliance tracking, and personnel file management.
- Experience maintaining intranet content and organizational charts.
- Knowledge of employment laws, HR best practices, and compliance requirements.
- HR certification (SHRM-CP, PHR, or similar) is a plus.