Major Works Administrator

Major Works Administrator

As our team continues to grow, we are looking for a dedicated and detail-oriented Major Works Administrator to support the smooth running of our Major Works projects. This role is key to ensuring accurate project administration, compliance with Section 20 processes and efficient coordination across the Survey, Urang Building Ltd, and 10-Year Plan departments.

If you have a passion for administration, excellent organisational skills and thrive in a dynamic environment, we’d love to hear from you.

Key Responsibilities

• Administer Major Works projects and support the Survey, Urang Building Ltd, and 10-Year Plan teams.
• Ensure all Major Works projects comply with Section 20 consultation processes, including:
  • Preparing and issuing Notices of Intent (NOI), Statements of Estimates (SOE), and other consultation letters.
  • Monitoring consultation deadlines to mitigate risk of challenge.
  • Supporting Project Managers to ensure consultation phases are completed correctly and on time.
• Liaise with Property Managers and clients to gather approvals and funding requirements.
• Assist Project Managers with inviting contractors to tender for Major Works projects.
• Support invoicing: verify valuations, issue invoices via Xero, log approvals, and liaise with accounts for payment.
• Provide administrative support to the Major Works team, assisting the Head of Major Works, Operations Manager, and Project Managers.
• Maintain Major Works spreadsheets, prepare tender analyses, and oversee Section 20 paperwork for ‘admin only’ and ‘externally managed’ projects.

Skills & Qualifications

• Excellent written and verbal communication skills.
• Strong organisational skills with high attention to detail.
• Ability to manage multiple tasks and deadlines effectively.
• Good financial awareness relating to invoicing, budgets, and cost tracking.
• Proficiency in MS Office (Word, Excel, Outlook) and other ICT systems.

Personal Attributes

• Positive, proactive, and client-focused.
• Practical problem-solving skills with a solutions-driven approach.
• Ability to work effectively both independently and as part of a team.
• Committed to continuous learning and professional growth.

Ideal 

• Understanding of Major Works, Section 20 processes, residential property management and planned maintenance cycles.
• Proficiency in Xero, Blocks Online and Monday.com.
• Previous experience in property management or project administration environments is a plus, but full training will be provided.

Salary & Benefits

• Working Hours: 09:00 – 18:00, Monday to Friday
• Salary: R12,000 – R20,000 per month
• Contract: Permanent
• Location: Remote (based in Cape Town, with occasional office visits in Stellenbosch)
• Requirements: Reliable internet connection during working hours

Please Note

• Applicants must be based in Cape Town or surrounding areas, with reliable internet connectivity and the ability to attend occasional in-person meetings.
• We are committed to Employment Equity and welcome applicants from designated groups as per the Employment Equity Act.
• Candidates must have legal authorisation to work in South Africa.
• The company reserves the right not to make an appointment.