HUMAN RESOURCES COORDINATOR - IN PERSON (DELAWARE)

About the position The Human Resources Coordinator plays a pivotal role in supporting the HR department by managing and streamlining various administrative and operational functions. This position ensures the accurate processing of new hire paperwork, maintenance of employee records, and compliance with employment laws, contributing to a seamless employee lifecycle experience. The coordinator acts as a liaison between employees and management, fostering positive employee relations and addressing inquiries related to benefits and HR policies. Utilizing HRIS systems such as UltiPro, the coordinator maintains up-to-date employee databases and supports benefits administration to enhance workforce satisfaction and organizational efficiency. Ultimately, this role is essential in creating a well-organized, compliant, and employee-focused HR environment within the organization.

Responsibilities

• Process all HR lifecycle actions in ADP, including new hires, separations, job and pay changes, transfers, and status updates
• Maintain accurate and organized personnel files—digital and physical—according to Apis HR filing standards
• Complete employment verifications, badge requests, I-9 management, and document uploads.
• Support new hire processing, ensuring all documents are collected, verified, and filed appropriately.
• Assist with onboarding coordination, scheduling, and communication with new employees and hiring managers.
• Ensure all HR documentation, checklists, and forms are accurately completed and stored in SharePoint/HRIS.
• Assist in completing monthly personnel file audits in alignment with compliance checklists and state/licensing requirements.
• Monitor compliance expirations (TB, clearances, licenses, annual training) and notify HRBP and site leaders for follow-up.
• Prepare compliance reports and dashboards for review by the Senior HR Operations Specialist.
• Ensure proper documentation for CARF, Medicaid, licensing audits, and affiliate-level reviews.
• Maintain confidentiality of employee data and adhere to regulatory requirements and internal controls.
• Serve as the first point of contact for routine HR inquiries from associates, managers, and affiliate partners.
• Escalate complex issues to the Senior HR Operations Specialist or HRBP as appropriate.
• Support HR Operations in implementing new processes, SOPs, and standard templates.
• Assist with HR project coordination including compliance initiatives, data clean-up, onboarding campaigns, and employee record remediation.
• Ensure consistency and accuracy in applying Apis HR policies, forms, and procedures across assigned regions.
• Input, validate, and update HR data in ADP, SharePoint, and HRIS platforms.
• Run routine reports to support HR operations, compliance tracking, and onboarding updates.
• Conduct quality checks to ensure accuracy of employee information and system entries.
• Provide timely, professional, and customer-focused support to internal and external stakeholders.
• Assist in communicating compliance reminders, onboarding instructions, and HR announcements.
• Uphold Apis HR service expectations and maintain positive working relationships with affiliate teams.

Requirements

• Associate’s degree in Human Resources, Business Administration, or a related field.
• Proven experience using UltiPro or similar HRIS systems for employee data management.
• Strong knowledge of employment laws and HR best practices.
• Experience handling new hire paperwork and maintaining employee records.
• Excellent organizational and communication skills.

Nice-to-haves

• Associate’s or Bachelor’s degree in HR, Business, or related field preferred.
• 1-3 years of HR administrative or HR coordinator experience.
• Familiarity with HR systems (ADP Workforce Now preferred).
• Strong computer skills including Excel, SharePoint, and digital file management.
• High attention to detail and commitment to accuracy.
• Ability to manage competing priorities and meet deadlines in a fast-paced, multi-site environment.
• Strong communication, professionalism, and customer service skills.

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