Experienced Executive Assistant – Remote, Flexible Role Supporting a Fast-Growing STEAM Education Company

About Journey to STEAM

Journey to STEAM is a dynamic and innovative company that empowers kids to become the creators and innovators of the future through hands-on, engaging programs that focus on Science, Technology, Engineering, Arts, and Math (STEAM). We believe that every child deserves the opportunity to explore their creativity, build confidence, and develop the skills they need to thrive in an ever-evolving world. Our mission is to make a positive impact on kids' lives by providing high-quality, fun, and interactive programs that inspire them to learn and grow.

About the Role

We are seeking an experienced and highly skilled Executive Assistant to join our team. This is a remote-first position with occasional local tasks that require being based in the Portland Metro area. As an Executive Assistant, you will be the right-hand person to the owner, helping with a variety of administrative, operational, and research-based tasks to keep the business running smoothly. Your work will focus on inbox and calendar management, scheduling and coordination, document creation and process improvement, research and outreach, supporting recruitment and onboarding, assisting with operations and marketing tasks, and occasional personal task support to help the owner stay organized and maintain work-life balance.

Key Responsibilities

• Inbox and calendar management: Manage the owner's email inbox, calendar, and tasks to ensure timely and effective communication and response to stakeholders.
• Scheduling and coordination: Schedule meetings, appointments, and events, and coordinate logistics for programs, workshops, and camps.
• Document creation and process improvement: Create and maintain documents, reports, and processes to support business operations and improve efficiency.
• Research and outreach: Conduct research and outreach to partners, instructors, and team members to support program development and implementation.
• Supporting recruitment and onboarding: Assist with recruitment and onboarding processes, including creating job postings, scheduling interviews, and onboarding new team members.
• Assisting with operations and marketing tasks: Support operations and marketing tasks, including social media management, email marketing, and event planning.
• Occasional personal task support: Assist the owner with light research and personal scheduling to help maintain work-life balance.

What We're Looking For

We're a small, fast-growing business, and we all wear many hats. If you're someone who thrives in a dynamic, ever-evolving environment, and you're willing to jump in wherever needed, you'll fit right in. We're looking for someone who is:

• Self-directed: You take initiative, solve problems independently, and follow through.
• Detail-oriented: You catch the small things that make a big difference.
• Flexible and adaptable: You're comfortable with a variety of tasks, and "it's not my job" is not in your vocabulary.
• Tech-savvy: You're comfortable learning new platforms and using tools like Google Workspace, Gusto, and CRM platforms.
• A strong communicator: You write clear, professional emails and can communicate effectively with partners, instructors, and team members.
• Excited about learning: You're eager to tackle challenges, learn new skills, and contribute to the growth of the business.

What We Offer

We're a growing company, and there's room for advancement for those who excel. We offer:

• Growth opportunities: We're a fast-growing company, and there's room for advancement for those who excel.
• Performance-based raises: We value your hard work and offer opportunities for raises based on your contributions.
• Flexible work environment: This is a remote-first role, with occasional in-person tasks required for local candidates. Choose your own schedule.
• Variety and learning: Every day will be a little different, and you'll have the opportunity to develop new skills across multiple areas.

Hours and Pay

Potential for this to become a full-time position for the right person (starting at 30 hours per week, with potential to increase). $19/hour with performance-based raises.

Benefits

We offer a range of benefits to support your well-being and career growth, including:

• 401(k)
• 401(k) matching
• Flexible schedule
• Paid time off

Application Process

To apply, submit your resume through Indeed. Please note that viable candidates will be asked to complete a brief performance task before advancing to an interview. This task will give you a chance to showcase your creativity, problem-solving skills, and initiative.

Join Our Team

We're excited to hear from you! If you're ready to join a dynamic, mission-driven team and help us make a difference in kids' lives, apply today! Journey to STEAM is an equal opportunity employer. We do not discriminate based on race, gender, religion, age, or disability. If you need accommodations during the hiring process, please let us know.