Conflicts Analyst II (Remote - Must Reside Near LA, SF, or DC)

Position Type: Full-Time | Non-Exempt Work Arrangement: Remote (Must live within commuting distance of Los Angeles, San Francisco, or Washington, DC office) Schedule: Thursday through Monday, 8:00 AM - 5:00 PM PST Compensation:

• LA & DC : $74,000 - $99,700
• San Francisco : $74,000- $109,700

About the Role: A highly respected Am Law 100 organization, is seeking a Conflicts Analyst II to join its Governance department. This is a great opportunity for someone with experience in law firm conflicts, new matter intake, or records management who is looking to expand their responsibilities in a collaborative, fast-paced legal environment. Key Responsibilities:

• Act as a primary resource for the firm’s risk management efforts, providing in-depth knowledge on topics such as conflict clearance, new matter vetting, confidentiality screens, document retention, compliance with client requirements, and audit processes.
• Review incoming requests related to new business, client intake, prospective employees, and practice opportunities; perform thorough assessments of potential conflicts of interest.
• Prepare detailed reports on conflict findings; proactively flag and discuss potential concerns with attorneys and appropriate business staff, collaborating to resolve any issues.
• Manage the maintenance and documentation of new and ongoing matters in legal operations systems, ensuring all data is comprehensive and up to date.
• Guide new business flow through the intake pipeline, completing requisite forms and supporting documents, and aiding in the administrative review of prospective work.
• Draft and assess engagement agreements, determine when information barriers are necessary, and facilitate implementation within the firm’s systems.
• Create and update access restrictions in legal billing/document management platforms; draft and circulate notices about confidentiality protocols across the firm.
• Continuously oversee the functioning of confidentiality structures by updating participant lists and making changes, such as removing or adding individuals as needed.
• Handle client and internal requests for file access, transfers, or other document management actions to maintain compliance with records policies.
• Coordinate the full lifecycle for client engagement guidelines and audit letter responses, which includes preparing reply drafts, tracking deadlines, and working with attorneys on approvals.
• Offer policy guidance to legal professionals and staff on firm standards for new clients, records handling, and risk protocols.
• Aggregate, interpret, and present operational and compliance data to management, auditors, or other stakeholders as needed.
• Contribute to firm-wide initiatives that support regulatory, risk, and compliance goals and execute additional assignments as necessary.

Technologies & Tools:

• Required: Demonstrated experience using legal compliance and intake workflows (e.g., Intapp, 3E, comparable systems).
• Preferred: Exposure to file management, data transfer tools, or other legal-industry software (e.g., FileTrail, Kiteworks, Varonis).
• Desired: Skilled in MS Word, Excel, PowerPoint; experience with collaborative office platforms such as Teams, SharePoint, and OneDrive.

Requirements:

• High School Diploma or equivalent required; bachelor's degree strongly preferred.
• 3+ years in a legal operations, risk, or conflicts role within a law firm or similar professional services environment.
• Proven attention to detail with a track record of careful analysis and sound professional judgment.
• Ability to clearly convey information both verbally and in writing, and to interact effectively with personnel at all levels.
• Demonstrated organizational skills; capable of prioritizing and handling multiple tasks efficiently in a dynamic work environment.
• Client-centered approach with a dedication to providing responsive and reliable internal service.

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