Administrative Assistant
Job title: Administrative Assistant in Chicago, IL at Sargent & Lundy
Company: Sargent & Lundy
Job description: DescriptionThis position allows for a hybrid work schedule with a mix of work spent in office and working remote from home- This position will offer you the ability to multi-task in a role providing support to various engineering and design project teams in document preparation and management, meeting coordination, and other administrative tasks as assigned.
- You will prepare reports, contracts, correspondence, memos, and other documents, using word processing, spreadsheet, database, or presentation software; you may additionally be given the responsibility to conduct research for these tasks, and compile and prepare the data for consideration and presentation by project teams and executives.
- In addition to performing basic office duties, such as supply ordering, you will perform data entry and retrieve corporate documents, records, and reports from Sargent & Lundy’s Document Management System.
- You will read and prioritize incoming memos, submissions, and reports to determine their significance and plan their distribution.
- In this role you will schedule and coordinate meetings and presentations, including room accommodations, ordering lunches, and managing attendee responses.
- Occasionally you may attend project team meetings so you may document, transcribe and post meeting notes.QualificationsWe do not sponsor employees for work authorization in the U.S. for this position.Essential skills and experience:
- High school graduate with office administrative experience.
- Working knowledge of MS Office products, including Word, Excel, and PowerPoint.
- Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, transcription, designing forms, and other office procedures and terminology.
- Willingness to work overtime as needed.Award-Winning BenefitsAt Sargent & Lundy, we care about the health and well-being of our employees. Our commitment extends beyond the workplace, offering comprehensive healthcare plans and generous paid time off to support our team members in every aspect of their lives. We understand the importance of work-life balance, which is why we are proud to provide competitive, award-winning benefits. Our dedication to employee satisfaction has earned us the prestigious Top Workplaces Culture Excellence Award for compensation and benefits in 2022, 2023, and 2024.Health & Wellness Financial Benefits Work-Life Balance
- Health Plans: Medical, Dental, Vision
- Life & Accident Insurance
- Disability Coverage
- Employee Assistance Program (EAP)
- Back-Up Daycare
- FSA & HSA
- 401(k)
- Pre-Tax Commuter Account
- Merit Scholarship Program
- Employee Discount Program
- Corporate Charitable Giving Program
- Tuition Assistance
- First Professional Licensure Bonus
- Employee Referral Bonus
- Paid Annual Personal/Sick Time (PST)
- Paid Vacation
- Paid Holidays
- Paid Parental Leave
- Paid Bereavement Leave
- Flexible Work Arrangements