Program Manager 2 – Admissions - (493149 )

Department: Student Services Salary: 49,400 - 56,200 Description: Manages the day-to-day operations of a large university program or department, including the supervision of staff employees, student workers, programs or processes. 1. Plans and develops procedures for administering a large or complex department or program. 2. Manages fiscal activities, including procurement and budget analysis. 3. Provides guidance to subordinate staff and evaluates performance. 4. Prepares abstracts, research reports, funding proposals, operations and procedure manuals, and other written material and documentation. 5. Creates and reviews reports of expenditures and activities. 6. May administer grants and grant-related related communications, scholarships and other operations. 7. Develops, implements and maintains appropriate policies and procedures. 8. May serve as property custodian for the department. 9. Performs other job-related duties as assigned. MQ: Education: Requires a thorough understanding of both theoretical and practical aspects of an analytical, technical or professional discipline; or the basic knowledge of more than one professional discipline. Knowledge of the discipline is normally obtained through a formal, directly job-related 4 year degree from a college or university or an equivalent in-depth specialized training program that is directly related to the type of work being performed. Experience: Requires a minimum of one (1) year of directly job-related experience. Certification/Licensing: None. Department is willing to accept experience in lieu of education. Additional Posting Information: Job Duties 1. Plans and develops procedures for administering a large or complex department or program. a. Advising of prospective students, including UH Co-operative students i. Serve as the primary point person for all prospective inquiries. ii. Provide admissions counseling to Prospective students via a variety of platforms (in-person, phone, email, or virtual). iii. Manage and track virtual and in person prospective admissions counseling. iv. Review transcripts and provide unofficial evaluations for prospective students. v. Create, plan and execute prospective student workshops – in person and webinar. b. Communication i. Respond to applicants for additional information/application via email, in person, or telephone ii. Schedule appointments with prospective students. iii. Assist the Director of Recruitment with email communications to key stakeholders (i.e. faculty, counselors/teachers, pre-pharmacy students, and applicants). c. PharmD Admissions Application: i. In WebAdMIT – once verified assign applicants as designated by the Director of Admissions. ii. Serve as the lead PharmD admissions processor – approximately 30 - 40% of the PharmD Admissions Applications iii. Notify applicants by email/CRM of their application status, i.e. any deficiency including pre-requisite courses, missing letters or other requirements iv. Serve as the primary contact for general application inquires v. Execute and track International Transcript Evaluation request via interdepartmental at UH. vi. Review and determine residency status for all applicants that apply to the PharmD program. d. PharmD Interview Days i. Assist with the setup of PharmD Interviews ii. Assist during each interview day – specific role to be assigned iii. Provide feedback to enhance interview day to key stakeholders e. Recruitment i. Serve as back up to the Director of Recruitment for recruiting events such as but not limited to high school, college fairs and pre-pharmacy associations. ii. Assist the Director of Recruitment with recruiting events. iii. Assist in tours of the University of Houston College of Pharmacy iv. Meet with potential applicants to provide admission information v. Assist with recruitment efforts in the Valley with the DHR-RGV program. Track and monitor DHR-RGV recruitment contacts such as High School Counselors, prospective students, College/University Advisors. vi. Assist the Director of Recruitment with Summer Camp. 1. Track and monitor applications. 2. Notify students of acceptance into the program. 3. Create and send email communications to Summer Camp participants. 2. Manages fiscal activities, including procurement and budget analysis. a. Prepares annual budget for advising 3. Provides guidance to subordinate staff and evaluates performance. a. Train student workers on advising process and appointments 4. Prepares abstracts, research reports, funding proposals, operations and procedure manuals, and other written material and documentation. a. Data Management: i. Assist in updating candidate relationship management (CRM) system. ii. Manage and track prospective contacts using multiple systems such as the candidate relationship management system 1. Prospective lists 2. Admissions counseling a. In-person and virtual formats b. Information sessions – in person and webinar 3. Recruiting Event lists 5. Creates and reviews reports of expenditures and activities. a. Onboarding: i. Collaborate with the Director of Admissions and Enrollment, Director of Admissions, Director of Recruiting to create email marketing campaigns. Campaigns targeted towards prospective students. ii. Implement and utilize a variety of platforms (text, CRM) to enhance the marketing campaigns. 6. May administer grants and grant-related related communications, scholarships and other operations. 7. Develops, implements and maintains appropriate policies and procedures. 8. May serve as property custodian for the department. 9. Performs other job-related duties as assigned. a. Assist with events and meetings for the UH Pre-Pharmacy Association along with the Director of Recruitment All positions at the University of Houston-System are security sensitive and will require a criminal history check. The University of Houston System and its universities are an Equal Opportunity Institution. Apply Job!