Administrative Assistant - Experimental Therapeutics

MISSION STATEMENT The mission of The University of Texas M. D. Anderson Cancer Center is to eliminate cancer in Texas, the nation, and the world through outstanding programs that integrate patient care, research, and prevention, and through education for undergraduate and graduate students, trainees, professionals, employees, and the public. The University of Texas MD Anderson Cancer Center in Houston is one of the world's most respected centers focused on cancer patient care, research, education, and prevention. It was named the nation's No. 1 hospital for cancer care in U.S. News & World Report's 2022-2023 rankings. It is one of the nation's original three comprehensive cancer centers designated by the National Cancer Institute. JOB SPECIFIC COMPETENCIES Research Laboratory Administration:

• Primary function is to provide administrative support to assigned tenured track faculty and their research laboratory personnel.
• Serves as the administrative liaison to assigned faculty and laboratory personnel.
• Attends laboratory meetings as needed, sharing information provided by the department and institution and bringing issues back to the Department Administrator and Administrative Director as needed.
• Requires in-depth knowledge of various administrative functions.

Faculty Support:

• Assists faculty in processing any paperwork related to research efforts.
• Ensures timely and accurate submission of required documents for manuscripts.
• Possesses knowledge of institutional forms and contacts to facilitate completion of projects.
• Ensures that assigned faculty, classified, and educational personnel are aware of and follow institutional and departmental procedures.
• Maintains Outlook calendar for assigned faculty and arranges appointments as needed.
• Facilitates office functions, including coordination of schedules and itineraries for visitors.
• Maintains current CV, biographical sketch, and other support documents.
• Formats letters and memorandums and is able to compose professional routine correspondence.
• Processes leave requests for assigned faculty and laboratory personnel as needed.
• Organizes weekly lab meetings, including conference room scheduling, room setup, catering, and agenda preparation.

Departmental Support:

• Acts as the administrative liaison between the central department administrative office and the faculty and laboratory staff, attending laboratory staff meetings as needed.
• Shares information provided by the department and institution, and brings issues back to the Department Administrator or Administrative Director as needed.
• Notifies/involves the central department administrative office about issues that are best handled at the department level.
• Coordinates and prepares all departmental travel, including for faculty, laboratory, and administrative personnel. This encompasses Concur Authorization requests, booking flight and hotel accommodations, and reimbursement requests.
• Coordinates purchasing activities for the area of responsibility.
• Represents the department in a professional and appropriate manner within the institution, as well as externally.

Other Duties as Assigned. Required Education: High school diploma or equivalent. Preferred Education: Bachelor's Level Degree. Experience: Four years of administrative/secretarial experience. With preferred degree, no experience required. Other - Must pass pre-employment skills test as required and administered by Human Resources. It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html Additional Information

• Requisition ID: 173725
• Employment Status: Full-Time
• Employee Status: Regular
• Work Week: Day/Evening, Days, Evenings
• Minimum Salary: US Dollar (USD) 41,000
• Midpoint Salary: US Dollar (USD) 51,000
• Maximum Salary : US Dollar (USD) 61,000
• FLSA: non-exempt and eligible for overtime pay
• Fund Type: Hard
• Work Location: Hybrid Onsite/Remote
• Pivotal Position: No
• Referral Bonus Available?: No
• Relocation Assistance Available?: No
• Science Jobs: No

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