Executive Operations Administrative Assistant

About EOD Global: EOD Global is an award-winning Consulting firm that provides a data driven strategic approach to leadership development, culture building, change management, inclusion, accessibility and belonging. We are seeking a highly organized and assertive Executive Administrative Assistant to provide exceptional support to our Chief Empowerment Officer and Chief Learning Officer. The ideal candidate will be a proactive problem-solver with exceptional time management and communication skills. This role requires a high degree of initiative and the ability to anticipate needs and keep the executive on track. Responsibilities: • Executive Support: • Proactively manage the executive's calendar, anticipating scheduling conflicts and prioritizing appointments. • Coordinate and schedule complex travel arrangements, including flights, accommodations, and ground transportation. • Prepare and edit correspondence, presentations, and other documents using Google Workspace, ensuring accuracy and attention to detail. • Maintain meticulous organization of the executive's files and records. • Anticipate the executive's needs and proactively address them. • Communication: • Communicate effectively and professionally with internal and external stakeholders on behalf of the executive. • Maintain a calm and assertive demeanor in high-pressure situations. • Exercise discretion and confidentiality in all matters. • Technology: • Utilize Google Workspace (Docs, Sheets, Slides, etc.) for daily tasks. • Create visually appealing graphics and presentations using Canva. • Leverage AI tools to streamline tasks and improve efficiency. • Demonstrate strong computer skills and the ability to adapt to new technologies. • Scheduling: • Expertly manage schedules across multiple time zones, accommodating the executive's demanding schedule. • Coordinate and confirm meetings with team members in various locations, ensuring all parties are well-informed. • Implement and maintain a system for tracking deadlines and commitments. • Project Management: • Assist the executive with project management, production coordination, including tracking progress, coordinating with team members, and ensuring deadlines are met. • Take initiative to identify and resolve potential roadblocks. • Other: • Assist with special projects as assigned. • Provide general office support as needed. Qualifications: • Experience: 2+ years of experience supporting a high-level executive in a fast-paced environment. • Availability: Must be available during PST business office hours • Skills: • Exceptional organizational and time management skills, with a proven ability to prioritize and multitask effectively. • Strong communication and interpersonal skills, with the ability to build rapport with diverse individuals. • Proactive and resourceful, with a demonstrated ability to anticipate needs and take initiative. • Assertive and diplomatic, with the ability to influence and persuade others. • Proficiency in Google Workspace, Canva, and AI tools. • Ability to handle scheduling across multiple time zones. • Experience with arranging transportation and logistics. • Professional demeanor and strong work ethic. • Ability to maintain confidentiality and discretion. • High tolerance for ambiguity and change. Benefits: • Competitive salary • Comprehensive benefits package • Opportunity to work with a dynamic and innovative team • Professional development opportunities • Flexible work schedule To Apply: Please submit your resume and cover letter to Lupita Ruiz at [email protected]. Deadline: Until Position Filled Equal Opportunity Employer: EOD Global is an equal opportunity employer and values diversity. We encourage all qualified candidates to apply, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. Job Types: Part-time, Contract Pay: $30.00 - $35.00 per hour Expected hours: 20 – 25 per week Work Location: Remote Apply Job!