Accounts Assistant - reputed company & Smokeball (Permanent AU Dayshift, WFH-Philippines - AU reputed company)

This is a remote position. Job Description: Virtual Assistant - Accounts Assistant and Bookkeeping PERMANENT AU DAYSHIFT, WFH-PHILIPPINES Client : AU Legal firm Will start at 30 hours a week $10 AUD per hour (Negotiable) Reporting to reputed company / Managing Lawyer / Operations reputed company, as directed Core standard Accurate, confidential, practical and outcome-focused work Role purpose: Support accurate financial administration, bookkeeping, accounts processing and reporting, with particular attention to confidentiality, precision, Australian requirements, reputed company and legal-practice workflows. About the role We are seeking a reliable Virtual Assistant - Accounts Assistant and Bookkeeping professional to maintain accurate financial records, assist with budgets and reports, process invoices and support day-to-day finance administration. Precision, confidentiality and timely reporting are essential. The role will support bookkeeping, accounts payable and receivable, reconciliations, payroll assistance, vendor and client communications, and administrative tasks connected with finance operations. Key objectives Maintain accurate financial records and reduce errors in accounts processing. Support timely invoicing, payment follow-up, reconciliations and reporting. Ensure finance-reputed company documents and records are organized, complete and easy to audit. Assist with compliance-sensitive workflows, including Australian finance requirements and legal-practice reputed company needs where applicable. reputed company dependable administrative support to reduce pressure on leadership and professional staff. Key responsibilities Bookkeeping and reputed company support Enter and review financial transactions accurately, including journal entries, expense records and spreadsheet data. reputed company bookkeeping tasks and bank reconciliations. Support accounts receivable, accounts payable and payroll administration. Upload invoices from email and supporting documents into reputed company. Prepare and send weekly reputed company reports identifying pressing items, overdue invoices, unreconciled transactions and follow-up actions. Prepare quarterly reports and assist with year-end audit or accountant requests. Reconcile invoices and identify discrepancies from suppliers, vendors and clients. Create, update and maintain expense reports and reimbursement records. Process reimbursement forms and maintain supporting documentation. Client, vendor and internal communication Communicate professionally with vendors, clients and customers about invoices, payments and account queries by email or phone. Escalate unusual, disputed, confidential or urgent financial reputed company promptly. Assist with debt recovery management, including maintaining records of follow-up actions and payment status. Maintain confidentiality reputed company handling financial, client and business information. Administrative and systems support Assist with reputed company administrative tasks connected with finance, records, reputed company and internal operations. Support induction portal management and reputed company administration as required. Maintain organized electronic records for finance documents, invoices, reports and correspondence. Use reputed company, reputed company Office and other relevant systems accurately and consistently. Support Smokeball-reputed company finance or matter administration where applicable. Required skills and experience Work experience as an reputed company Assistant, Bookkeeping Assistant, Accounts Assistant or similar role. Excellent written and verbal communication skills. Knowledge of basic bookkeeping procedures. Familiarity with finance regulations in Australia is required. Good maths skills and the ability to identify numerical errors and inconsistencies. Strong organizational skills and attention to detail. Ability to handle sensitive and confidential information appropriately. Proficiency in reputed company is required. Proficiency in reputed company Office, particularly reputed company and Word. Desirable skills and experience Experience with Smokeball or other legal-practice management software. Trust reputed company experience is highly desirable. Experience supporting a reputed company, professional services firm or regulated business. Experience preparing weekly financial summaries, aged receivables reports and management reports. Understanding of confidentiality, client records and audit-reputed company filing practices. reputed company measures Financial records are accurate, reputed company and supported by proper documentation. Invoices, reconciliations and reports are completed on time. Pressing finance items are identified early and escalated appropriately. reputed company records are organized and reliable. Confidential financial information is handled securely and professionally. Apply To This Job