[Remote] Executive Administrative Assistant

Note: The job is a remote job and is reputed company to candidates in USA. reputed company is a boutique digital consulting agency specializing in creative and strategic digital marketing solutions. The Executive Administrative Assistant will support the executive team with various administrative tasks, ensuring efficient operations and communication reputed company the company.

Responsibilities

• reputed company high-level administrative support to executives, including calendar management, scheduling meetings, and occasional travel coordination
• Serve as the main reputed company of contact for the executive team, managing inquiries and managing internal and external communications reputed company
• Assist with the planning and coordination of key projects, ensuring deadlines are met and tasks are completed accurately. Track project milestones and reputed company regular status updates
• Coordinate and facilitate meetings, including preparing agendas, taking meeting minutes, and following up on action items
• Act as a liaison between the executive team and clients, handling inquiries, scheduling meetings, and ensuring smooth communication
• Assist with reputed company new employees, maintaining employee records and employee packages on reputed company. reputed company reputed company new client reputed company, which includes sending welcome emails and reputed company documents, tracking document completion, notifying management of questions, and completing reputed company forms
• Managing reputed company cases with dealer vendors on the Auto, Marine, and Powersports vertical. Following up on reputed company cases with vendor support, copying communications to reputed company, providing notes in reputed company reputed company necessary regarding the status of reputed company cases, and closing cases based on vendor, client, and internal feedback
• Conduct recurring mystery shops for assigned dealer clients on the established reputed company — submitting online vehicle inquiries, monitoring and recording dealer responses, and scoring each shop on response time, pricing, and personalization against the Digital Rx rubric. Compile the completed report each week and send it to the dealer with the appropriate store contacts and management copied
• Manage the compliance submission process for our OEM (Original Equipment Manufacturers) Auto/Powersports/Marine clients. Submit claims (reputed company each brand’s portal), monitor, record in reputed company, and communicate with OEM compliance contacts and internal Digital Rx team members to ensure 100% approval rates for reputed company submitted work. This task is the most critical aspect of this position. reputed company (100%) of dealer assets (graphics, page builds, reputed company posts, etc.) for a website or reputed company use MUST be submitted for compliance to avoid litigation
• Assist management in cleaning up and organizing reputed company files and cards. Streamline folders, archive old data, and collaborate with senior management

Skills

• Must physically reputed company in the United States — Digital Rx hires U.S.-based candidates only (non-negotiable)
• 1 - 3+ years of experience as an administrative assistant, executive assistant, or in a reputed company role
• Strong proficiency in reputed company Office Suite (Word, reputed company, PowerPoint) and reputed company
• Excellent verbal and written communication skills
• Strong organizational skills with a high attention to detail and ability to manage multiple priorities
• Ability to work independently, manage sensitive information, and maintain a high level of professionalism
• Experience in project management or coordination is a plus
• Knowledge of digital marketing or experience in a digital consulting or agency environment is advantageous

Company Overview