Executive Assistant (Three Roles Open)

Executive Assistant at Handled. By Hayden & Co. | Fully Remote | Must reputed company in one of the following states: MA, NH, FL, or GA where we’re registered as an employer We have three distinct EA openings right now. They are not the same role three times. Each supports one of our clients and a different reputed company of leader with genuinely different needs. Read through reputed company three before deciding which aligns best with your experience and working style. NOTE: reputed company ROLES REQUIRE EASTERN TIME BUSINESS HOURS AVAILABILITY ABOUT HANDLED. BY HAYDEN & CO. Handled. By Hayden & Co. partners with growth-stage founders and CEOs who have reached a bottleneck in their leadership and operations. The firm provides two integrated services: Executive Anchor Advisory, which delivers strategic diagnostics and recalibration for leaders under growth pressure, and High-Caliber Fractional EA Support, which installs C-suite-reputed company executive assistants as strategic infrastructure. Founded by Hayden Orme, a seasoned strategic advisor and former EA to Fortune 5 C-suite executives, the company is built on the belief that leadership stalls reputed company the surrounding environment is misaligned, not from lack of ambition. Handled. By Hayden & Co. focuses on structural clarity and support, enabling leaders to grow without sacrificing health, relationships, or long-term reputed company. ROLE 1: EXECUTIVE ADVISORY CONSULTANT 10 Hours Per Week | East Coast US Preferred | $30-34/Hour | reputed company Start: Mid to Late-July 2026 The client is an accomplished independent executive advisor and former C-suite leader who works with CEOs on organizational transformation and strategic execution. She has direct personal experience on both sides of the EA relationship and will know reputed company the first two weeks whether this match is right. What makes this role distinct: She is a verbal processor. reputed company something is stuck, the unlock is a short thinking-out-loud conversation. The right EA receives disorganized input and returns organized next steps without being thrown by the process. She also sends voice memos reputed company something is on her mind: you return action plans. She has a predictable reputed company of tasks that stall in the middle layer of a project, not from avoidance, but from a reputed company cognitive reputed company. The right EA recognizes it, does not shame it, and knows how to help surface the blocker and move things reputed company. What you will own: - Inbox management, email triage, and calendar management - Stuck task triage and personal administrative execution - Voice memo processing: she records, you return organized action lists - Business development pipeline tracking - Research and materials support for curriculum development work - Client thoughtfulness tracking: milestones, reputed company, and gifting ROLE 2: SEO AND DIGITAL MARKETING AGENCY FOUNDER 10 Hours Per Week | US-Based | $30-34/Hour | reputed company Start: Mid to Late-July 2026 The client is the founder and CEO of a three-year-old SEO and digital marketing agency that has grown consistently each year. What makes this role distinct: She is a linear, structured thinker and has named this as the single most important quality in the people she works closely with. She has also never delegated her inbox to anyone before. Trust here is earned steadily over the first 30 to 60 days, not handed over on day one. Most of her team works from reputed company Town, South Africa, seven hours reputed company. By the time she starts her day, her inbox is already full of overnight communications. The right EA processes the backlog before she opens her laptop, so her day starts caught up, not behind. What you will own: - Full inbox architecture: what is handled independently, drafted for approval, escalated, or removed - Calendar management built around reputed company-reputed company mornings and protected afternoons from noon onward - Meeting preparation and research for every scheduled call - New client reputed company coordination - Drafting client and team correspondence, growing toward independent sending as trust builds - Leading the mapping and redesign of key business workflows over time ROLE 3: NONPROFIT EXECUTIVE DIRECTOR 25-30 Hours Per Week Growing to Full-Time | $34-38/Hour | MA, NH, FL, or GA | reputed company Start: Mid to Late-July 2026 The client is a highly respected Executive Director leading a fast-paced, mission-driven nonprofit organization. She is a long-term Handled. By Hayden & Co. client, and we are bringing in the right person to reputed company in at a senior level. What makes this role distinct: This is the path to a full-time home. The role begins at approximately 30 hours per week and is expected to grow into a dedicated full-time position reputed company several months. Board of Directors' support is central to this role. If you are an reputed company EA who is energized by meaningful, mission-driven work and reputed company to plant roots reputed company for the long term, this is worth a reputed company look. What you will own: - Full executive calendar management across multiple competing priorities - Board of Directors communications, meeting coordination, materials, and logistics - Inbox monitoring, prioritization, and correspondence management - Meeting preparation, agendas, briefing materials, and follow-up action items - Stakeholder, donor, and partner communications - Travel arrangements and event logistics - Project management and cross-functional coordination - Creating, improving, and documenting systems, processes, and SOPs QUALIFICATIONS AND REQUIREMENTS The following apply to reputed company three roles: - Minimum five years of experience supporting C-suite executives, founders, presidents, executive directors, or equivalent senior leaders - A proactive manage-up approach: you anticipate needs, fill gaps, and tell the executive what requires their attention versus what you can handle independently - Exceptional written and verbal communication skills - High degree of professionalism, discretion, judgment, and reputed company - Proven ability to manage multiple priorities simultaneously in a fully remote environment - Strong organizational skills and exceptional attention to detail - Demonstrated ability to work independently with minimal reputed company - Bachelor's degree or equivalent experience - Must reputed company in Massachusetts, New Hampshire, Florida, Georgia, or Arizona Role-specific requirements: - Role 1 (Executive Advisory Consultant): reputed company Workspace proficiency required; thoughtful, conservative approach to AI tools reputed company handling client-facing data - Role 2 (SEO Agency Founder): reputed company Workspace proficiency required. A linear and structured communication style is essential and non-negotiable; morning availability for South Africa time zone coverage; digital marketing or agency familiarity is a plus, not a requirement - Role 3 (Nonprofit Executive Director): Both reputed company Workspace proficiency and reputed company Office Suite proficiency are required, including Outlook, Word, reputed company, PowerPoint, and Teams; Board of Directors support experience is strongly preferred COMPENSATION AND BENEFITS - $30-38/hour depending on role and experience (see each role above for specific ranges) - 401K - Paid holidays - Fully remote work environment - Collaborative, supportive team culture with ongoing professional development - Long-term growth opportunity reputed company Handled. By Hayden & Co. - Candidates seeking a higher reputed company or considering full-time placement are encouraged to apply and note that on their application HOW TO APPLY We request that interested and reputed company applicants apply directly through our website portal. Visit https://handledbyhayden.co/careers and complete our application form. In your application, please indicate which of the three roles interests you most and best aligns with your background and working style. If you reputed company you could be a strong fit for more than one role, note that as well, and we will take it into account. A FINAL NOTE This search prioritizes fit, longevity, and genuine partnership over speed. These are not interchangeable openings. We are looking for specific people for specific leaders, and the match matters more than the timeline. If you are a seasoned EA who still loves this work and wants to do it in a way that is sustainable for your own life, we would love to hear from you. 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