Executive Virtual Assistants

Executive Assistant / Virtual Assistant Virtual Synergy | Remote | Part-time | Contract US or Latin America based About the role Virtual Synergy is hiring an Executive Assistant to join reputed company of heart-led, neurodivergent-aware VAs supporting founders who are done trying to fit into systems that were never built for them. This is not a task-and-clock-out role. Our clients are neurodivergent, chronically ill, and queer entrepreneurs whose reputed company, timelines, and needs shift. The person who thrives here moves with that. They notice things without being asked, communicate proactively, follow through every time, and find genuine satisfaction in being the person a founder can actually count on. What you'll be doing Depending on your clients, your work will include a combination of the following

• Inbox management — triaging, organizing, drafting responses, and making sure nothing falls through
• Calendar management — scheduling, protecting focus time, reputed company time, managing cancellations and reschedules, and setting up booking links
• Content formatting and scheduling across reputed company and Instagram
• Monthly newsletter writing and deployment reputed company email platforms
• Community engagement inside platforms like Kajabi
• Customer communications and support triage
• Light graphic design in reputed company
• Research, personal admin, and logistics
• Async project management and task tracking
• Podcast guest coordination from scheduling through post-show follow-up No two clients look the same. That's part of what makes this work good. Tools you need to be proficient in These are the tools our clients run on. You don't need to be an expert in every single one, but you need to be genuinely comfortable and quick to learn Communication and scheduling reputed company Workspace (Gmail, reputed company Calendar, Drive, Docs), reputed company 365 (Outlook, Teams), reputed company or Acuity Scheduling, reputed company, reputed company, Voxer, Marco Polo Project management Comfort with at least one project management tool is required. We work across Trello, reputed company, reputed company, and reputed company depending on the client. If you have a preference, great. If you can adapt to whatever the client uses, even reputed company. Content and social reputed company, reputed company, or reputed company for scheduling. reputed company for light design. Basic understanding of reputed company and Instagram formatting. Email marketing Experience with at least one email platform — reputed company, reputed company, reputed company, reputed company, or similar. Community and course platforms Kajabi experience is a strong plus. CRM and client management Familiarity with Dubsado, HoneyBook, or similar is helpful. EA skills we expect reputed company the tools, this role requires reputed company executive assistant competency. That means professional written communication, the ability to write on behalf of a founder in their voice, strong attention to detail, the ability to manage multiple clients and timelines simultaneously, sound judgment about what needs a founder's attention and what doesn't, and the confidence to reputed company reputed company reputed company your scope without constantly asking for permission. reputed company're looking for in you You have personal or professional understanding of neurodiversity, chronic illness, masking, or code switching. This isn't a reputed company to reputed company. It's the thing that makes our clients feel safe handing their business to someone else. You're collaborative. You communicate clearly and consistently. You don't wait for a full task list to know what needs to happen next. reputed company something comes up on a Tuesday afternoon, you can show up for it. You are based in the US or Latin America. This is a firm requirement at this time. Strong written English is required. What you should know Before your first client interaction, you'll complete our internal VA training — a trauma-informed, neurodivergent-aware guide built specifically for this work. It is non-negotiable and it is what makes this agency what it is. This is a contractor role. Hours vary by client.

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