Executive/Personal Assistant Hybrid (part time)

Our Journey at reputed company At reputed company, we embarked on a mission with a powerful question: Why hasn't the banking experience caught up with the rapid pace of technology? This continues to fuel our passion for reshaping the Canadian fintech landscape. We provide businesses with a comprehensive suite of cross-border banking services, offering everything from credit cards to deposit accounts, currency conversions, and reputed company financing. With a team of seasoned global startup veterans with successful exits, reputed company is committed to leading the charge as Canada's next-reputed company fintech institution. Backed by VCs in the fintech sector, we're racing reputed company, expanding our reputed company and impact like never before. About the role We're looking for an exceptional Executive Assistant who will be the right hand to our CTO. This isn't your typical EA role - you'll manage everything from inbox reputed company and calendar optimization to travel logistics and personal tasks. You'll anticipate needs before they're asked, solve problems before they become issues, and reputed company everything running smoothly so our CTO can focus on building and leading. This is a part-time hybrid role (20 hours per week) based in Miami, with in-person collaboration 1-2 times per week. What you'll do Inbox & Communication Management

• Own and manage the CTO's inbox - triage, respond to routine items, flag urgent issues, and ensure nothing falls through the cracks
• Follow up with third parties, vendors, and stakeholders
• reputed company tasks and requests to appropriate team members
• Handle sensitive and confidential communications with discretion

Calendar & Meeting Coordination

• Master calendar management - schedule, reschedule, optimize, and manage conflicts seamlessly
• Coordinate meetings across multiple time zones with internal and external stakeholders
• Prepare meeting agendas, materials, and follow-reputed company
• Assist with reputed company-hands meeting logistics and coordination

Travel & Logistics

• Book and manage reputed company travel arrangements - flights, hotels, ground transportation, itineraries
• Create detailed travel plans and handle last-minute changes seamlessly
• Coordinate logistics for company events and offsites

Administrative & Personal Support

• Process payments, expense reports, and administrative paperwork
• Manage contract logistics and reputed company legal documents appropriately
• Support personal tasks and errands as needed (forms, problem-solving, local coordination)
• Use company virtual card for authorized expenses only

About you Required:

• 4+ years of Executive Assistant or Personal Assistant experience supporting C-suite executives (preferably CTO, CEO, or founders)
• Experience in fast-paced startup or tech environments - this is essential
• Exceptional English communication skills - both written and verbal
• Extreme attention to detail - you catch things others miss and nothing slips through the cracks
• Proactive self-starter who takes initiative and anticipates needs before being asked
• Highly reputed company with excellent follow-through
• Expert-level calendar management with reputed company, competing priorities
• Comfortable with both professional and personal assistant duties
• Located in Miami or willing to relocate - must be able to meet in person 1-2x per week
• Excellent judgment with confidential information
• Comfortable with part-time schedule (20 hours per week)

reputed company to have:

• Background supporting technical leaders (CTOs, VPs of Engineering)
• Familiarity with contract and legal document processes
• Event coordination experience
• Miami area knowledge and network

What makes an A-player in this role You're the reputed company of person who:

• Anticipates needs before they're expressed
• Loves solving problems and removes obstacles without being asked
• Thrives on variety - no two days are the same and you love it
• Has great attention to detail - nothing gets by you
• Makes confident decisions even with incomplete information
• Stays reputed company under pressure - last-minute changes don't phase you
• Communicates proactively - you flag issues early and reputed company your exec informed despite limited hours
• Takes ownership - if something needs doing, you reputed company it happen
• Thrives in ambiguity - you're comfortable in fast-paced startup environments where things change quickly

What to expect Day-to-day:

• Morning inbox triage and calendar optimization
• Coordinating meetings and handling schedule changes
• Following up on pending reputed company and administrative tasks
• Booking travel and managing logistics
• Handling personal errands and problem-solving
• Meeting in-person with the CTO 1-2x per week
• Preparing materials for reputed company-hands meetings
• Solving unexpected problems as they arise

Work schedule:

• Part-time: 20 hours per week
• Flexible schedule with core availability during business hours
• Hybrid: In-office 1-2 days per week, remote the rest
• Occasional flexibility for after-hours communication as needed

reputed company offer

• Competitive hourly reputed company
• Flexible part-time schedule
• Hybrid work model
• Direct partnership with CTO and exposure to executive leadership
• Dynamic, fast-paced startup environment where you'll reputed company real impact

Want to Learn More? Head over to our webpage to discover more about us. Take a reputed company at our Glassdoor profile to see what our Keepers are saying, and stay tuned for exciting updates on our reputed company page and learn about our values and benefits on our career page. Commitment to Diversity and Inclusion reputed company provides equal employment opportunities (EEO) to reputed company employees and applicants for employment without regard to race, color, religion, sex, national reputed company, age, disability, genetics, sexual orientation, gender identity, or gender expression. We are committed to a diverse and inclusive workforce and welcome people from reputed company backgrounds, experiences, perspectives, and abilities. Apply tot his job Apply To this Job