[Remote] Senior Lease Administrator

Note: The job is a remote job and is open to candidates in USA. Cresa Dallas is dedicated to providing better workspaces and outcomes for their clients. The Senior Lease Administrator will manage lease documentation, ensure compliance with client standards, and facilitate communication between stakeholders while overseeing day-to-day operations for client accounts.

Responsibilities

• Ability to independently and accurately abstract and perform quality control reviews of lease documents, including updating and maintaining of lease data in applicable real estate management system(s)
• Independently ensure compliance with client SLA’s and/or CLA best practices, including proper entry into the CLA document workflow system
• Perform timely and accurate document processing, ensuring compliance with lease-level requirements within timeframes required per contract and/or CLA standards
• Identify invoices that do/do not match the rent forecast and resolve exceptions, including, if necessary, interaction with Landlords and client in order to resolve issues
• Communicate with both internal and external stakeholders, including requests from clients and/or management; ability to interact with landlords and property managers
• Complete CPI /prorated rent adjustments and estoppel reviews
• Perform desktop reviews of all operating expense reconciliations focusing on client savings opportunities and compliance with lease requirements
• Assist with Client deliverables such as submission of monthly/quarterly/annual reports, including monthly non-financial and financial reports and rent recommendations
• Ability to appropriately and proactively manage multiple priorities, including multiple clients
• Participate in and complete project work as assigned
• Assist manager with training of new team members on standard practices as well as client-specific practices
• Establish and maintain documented client procedures and protocol at onboarding and quarterly or as needed
• Independently prepare, review and deliver internal / external reports and deliverables, as documented in procedures with analysis / footnotes; escalate new service requests
• Update Internal Systems (Client Master Listing, BOX, DocLog etc.) monthly or as change dictates

Skills

• Excellent communication skills. Capable of discussing issues that are more strategic and defend a position both verbally and in writing, and act as a resource in meetings
• Intermediate math skills including ability to calculate CPI increases, percentage change, etc., some interpretive understanding
• Intermediate computer and database maintenance capabilities
• Ability to create necessary spreadsheets and documents with analysis in software (i.e., Excel)
• Can arrange and participate in meetings as required
• 2-4 years experience in Lease Administration
• Experience with CoStar, ManagePath, Visual Lease, or other lease administration software

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