[Remote] Senior Marketing Coordinator

Note: The job is a remote job and is open to candidates in USA. Pavago is seeking a highly organized and execution-focused Senior Marketing Coordinator to support marketing operations and executive coordination. The role involves managing CRM workflows, content coordination, and ensuring smooth day-to-day business execution in a fast-paced environment.

Responsibilities

• Support day-to-day executive operations, scheduling, and administrative coordination
• Manage calendars, communication workflows, and task follow-through
• Maintain organized project tracking sheets and operational systems
• Proactively identify workflow gaps, bottlenecks, or missed follow-ups
• Help leadership stay organized, prioritized, and execution-focused
• Create, design, schedule, and publish content across LinkedIn, Facebook, Instagram, and community platforms
• Manage social media engagement, direct messages, comments, and audience interaction
• Track engagement metrics and maintain organized reporting dashboards
• Support advertising campaign setup and marketing execution for events or programs
• Maintain brand consistency across all content and communication channels
• Edit and produce short-form videos, graphics, and branded content assets
• Organize and format program materials including guides, scripts, worksheets, and digital resources
• Support webinar, program, or membership coordination as needed
• Ensure content assets remain organized, updated, and easy to access
• Build and manage email workflows using GoHighLevel or similar CRM platforms
• Execute outreach campaigns, nurture sequences, and participant follow-ups
• Maintain clean CRM records, pipeline tracking, and lead organization
• Ensure no lead, participant, or customer communication falls through the cracks
• Conduct research to build Ideal Client Profiles (ICPs) and prospect lists
• Support outbound lead generation and outreach initiatives
• Assist with minor website updates, account setup tasks, and platform coordination
• Compile reports and insights to support leadership decision-making
• Maintain professional written communication across email, Slack, and client interactions
• Manage inbox organization and prioritize urgent communication appropriately
• Keep shared folders, documentation, and digital systems structured and organized

Skills

• Experience in executive assistance, marketing coordination, operations support, or digital marketing support roles
• Experience supporting founders, coaches, consultants, or entrepreneurial businesses preferred
• Strong proficiency in Google Workspace (Docs, Sheets, Drive, Calendar)
• Experience using GoHighLevel or similar CRM/marketing automation platforms
• Proficiency with Canva and video editing tools (Veed, OpusClips, CapCut, or similar)
• Strong understanding of LinkedIn, Facebook, and Instagram management
• Excellent written English communication skills with strong attention to detail
• Highly organized with strong multitasking and execution ability
• Self-motivated and capable of working independently in remote environments
• Strong follow-through and operational discipline
• Experience with lead generation or outbound prospect research
• Familiarity with webinar, coaching, or membership-based businesses
• Experience with project management tools such as ClickUp, Asana, or Trello
• Basic understanding of paid advertising and campaign coordination
• Experience supporting personal brands or founder-led businesses

Company Overview