[Remote] Finance Operations Specialist, Newsletter Sponsorships (6 month contract)
Note: The job is a remote job and is open to candidates in USA. Kit is an email-first operating system for creators who mean business, helping them grow and monetize their audience. They are seeking a Finance Operations Specialist to manage the full order-to-cash cycle, including invoicing, collections, and creator payouts, ensuring a smooth monthly close process.
Responsibilities
- Get access to our core systems (Mode reporting, our financial tracker in Google Sheets, Bill.com, Stripe, the Kit Admin payout portal, Retool, our invoicing CRM, Notion, QuickBooks, and banking). Work through the existing SOP library, Loom walkthroughs, and the Payments & Payouts process map
- Own a full invoicing cycle and a creator-payout run end to end. Shadow, then run, one month-end close. Learn the placement types: Performance Ads (CPC) and Programmatic. Mode is the source of truth for CPC spend and payout amounts
- Independently deliver the Newsletter Sponsorships close by business day 4 every month. Keep AR aging current with a disciplined dunning cycle (Bill.com automated reminders, then manual outreach at 45 / 60 / 90 days), manage collections escalations, and own the monthly reconciliation between QuickBooks Online and Bill.com so the books and the tracker agree. Surface and help close the manual gaps (sync issues, international payouts) that currently create variances
- Be the reliable, audit-ready source of truth for Newsletter Sponsorships finance: clean receivables, on-time creator payouts, a close that never slips, and SOPs anyone could pick up. Partner with Finance and Engineering as we evaluate moving off spreadsheets to a more durable system
- Take on additional tasks as assigned by the finance and accounting team
Skills
- Full-cycle accounts receivable: invoicing, collections, cash application, and aging management
- Reconciliation rigor: tying a subledger or tracker to the general ledger and reconciling payment exports to the penny
- Comfort with large transactional datasets and payment platforms: Mode and Stripe exports, CSV handling
- Advanced Google Sheets (large multi-tab workbooks, filter views, disciplined data hygiene in shared files)
- Bill.com and QuickBooks Online (or close equivalents you can pick up fast)
- Clear, professional written communication: you'll email brands about money, represent Kit in collections, and field creator finance questions ('when am I getting paid?')
- Intermediate accounting literacy: you understand AR/AP and the three-party creator, brand, and Kit flow
- 3+ years in finance or accounting operations with direct ownership of AR, collections, or payouts
- Month-end close experience against a hard deadline
- Hands-on experience with Stripe or a comparable payments platform at volume
- Meticulous: you keep clean records without being told twice
- High ownership; you treat the close deadline as yours
- Reliable and accountable in a remote, async environment
- Calm and organized under close-week pressure
- Comfortable giving and receiving direct, candid feedback
- Hands-on experience with Stripe or a comparable payments platform at volume
- Ads, media, or marketplace finance: insertion orders, CPC/CPM economics, or revenue-share/payout models
- Working alongside engineering teams on finance tooling / process automation
- Collections or credit management, including working with a collections agency or credit insurer
Benefits
- As a contract role, this position is not eligible for Kit's full-time salary, equity, or benefits package.
- The contractor is responsible for their own taxes and insurance and invoices Kit monthly.
Company Overview