Administrative Assistant (People Teams)

Manatt, Phelps & Phillips, LLP is a multidisciplinary professional services firm known for its commitment to clients. The role of Administrative Assistant will provide essential administrative support to the People Team leaders in areas such as Human Resources, Diversity & Inclusion, and Professional Development.

Responsibilities

• Extensive calendar management, scheduling of meetings, interviews, training sessions, and coordination of travel arrangements and events
• Assisting with the processing and submission of department invoices
• Management and tracking of expense reimbursements
• Budget development support
• Project management support, including monitoring progress, following up with team members, and tracking deadlines to ensure initiatives stay organized and on schedule
• Survey creation, data analysis, and database management across all people teams
• Preparing and formatting sensitive documents in Power Point, Word and PDF
• Updating and regular auditing of department pages on Firm intranet, OneManatt
• Assist in the preparation of agendas, documents, reports, and presentations
• Assist with the preparation of annual AAP reporting
• Summer program support, including but not limited to tracking of expenses and events, and managing event calendars/invitations
• Participate in projects across all people teams and contribute to process improvements
• Ad hoc special projects and duties as needed

Skills

• Candidate should have 1-2 years of previous experience in an administrative or HR/people function-related role
• Experience supporting multiple professionals, including ability to keep team members on track with processes, policies, and deadlines
• Demonstrated reliability and ability to work collaboratively in a team environment
• Ability to manage multiple competing priorities with support from the team and adapt to changing workloads and tight deadlines
• Demonstrated ability to proactively identify and solve problems and communicate effectively to ensure task completion
• Strong written and verbal communication skills
• Capacity to maintain a high-level of confidentiality and handle sensitive information
• Must have exceptional organizational skills and strong attention to detail
• Ability to adapt communication and collaboration styles to work effectively across teams
• Proficiency in Outlook, Word, PowerPoint and Excel skills required, with a willingness to learn new software programs which support the business operations of the department
• Proficiency with AI tools, with a willingness to learn additional AI tools for process improvement and productivity
• Bachelor's degree in Human Resources, Business Administration, or a related field preferred

Benefits

• A full range of medical, financial and/or other benefits dependent on the position will also be offered.
• Manatt maintains a hybrid work schedule requiring in-office presence 3 days per week for this role in our Century City office.

Company Overview

Company H1B Sponsorship