Event Marketing Coordinator

Pocket FM is the world’s largest audio-series platform, redefining entertainment through audio-first storytelling. They are seeking a highly organized Events Coordinator to support the planning and execution of various events, working closely with the Events and Marketing teams to ensure seamless execution across multiple activations.

Responsibilities

• Support the planning and execution of Pocket FM events from pre-production through post-event wrap-up
• Coordinate logistics for conferences, industry events, creator gatherings, social events, and marketing activations
• Assist with vendor sourcing, contract management, invoicing, purchase orders, and payment tracking
• Manage event timelines, checklists, run-of-show documents, and follow-up communications
• Coordinate booth logistics, sponsorship deliverables, and third-party event organizers
• Serve as a liaison between internal teams, external vendors, venues, and event partners
• Track event inventory, shipments, promotional materials, and on-site requirements
• Help ensure deadlines are met by proactively following up with stakeholders across global teams
• Support travel coordination, accommodations, catering, staffing, and other operational needs
• Assist with post-event reporting, documentation, and process improvements
• Provide on-site event support as needed, including setup, registration, vendor management, and troubleshooting

Skills

• 1–2+ years of experience supporting events, experiential marketing, conferences, or live activations
• Previous experience working as an Events Assistant, Events Coordinator, Marketing Coordinator, or similar role
• Strong organizational skills with exceptional attention to detail and follow-through
• Experience coordinating vendors, venues, contracts, and event logistics
• Familiarity with invoicing, administrative processes, and project tracking
• Comfortable managing multiple priorities and adapting to changing timelines
• Proactive communicator who consistently follows up and drives tasks to completion
• Resourceful problem solver who can take ownership of projects with minimal supervision
• Outgoing, collaborative, and comfortable representing Pocket FM in professional event environments
• Experience supporting conference booths, sponsorship activations, or third-party events is a plus
• Experience supporting AI, publishing, technology, media, entertainment, or creator-focused events
• Familiarity with event management platforms, project management tools, and marketing operations
• Experience working with distributed or international teams

Company Overview