Project Administrator
EVS, Inc. is a pioneering company in renewable energy with expertise in engineering and consulting projects. They are seeking a detail-oriented Project Administrator to support project administration, billing, and accounts receivable activities across the organization while working closely with Project Managers and Finance.
Responsibilities
- Assist with project setup in Deltek Vantagepoint, ensuring accurate project information and financial tracking
- Support contract administration activities, including tracking change orders, contract updates, and approvals
- Build relationships with client accounting teams to support invoices and resolve billing discrepancies
- Review project timesheet entries and identify potential issues for correction
- Support internal project administration meetings and maintain accurate project records
- Track billing deadlines and coordinate with Project Managers to collect billing information
- Prepare and submit invoices accurately and on time
- Assist with Work in Progress (WIP) reviews and billing adjustments as needed
- Participate in accounts receivable reviews and monitor outstanding invoices
- Follow up with clients regarding overdue invoices and provide supporting documentation when requested
- Support subconsultant onboarding activities and documentation collection
- Assist with compliance-related administrative tasks, registrations, and renewals
- Maintain organized project documentation and financial records
- Provide administrative support to project teams while helping improve processes and workflows
Skills
- Strong proficiency with Microsoft Office, particularly Excel, Word, and Outlook
- Strong attention to detail and organizational skills
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment
- Excellent written and verbal communication skills
- Ability to learn financial systems, project management software, and client platforms quickly
- Strong problem-solving skills with the ability to research issues independently
- Professionalism and discretion when handling confidential financial information
- Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred
- Experience with Deltek Vantagepoint, project administration, billing, accounting, or accounts receivable is a plus
Benefits
- Health Insurance (Medical through United Healthcare/UMR)
- Dental and Vision Insurance
- STD (Short-Term Disability) and LTD (Long-Term Disability) Insurance
- Life Insurance
- EAP (Employee Assistance Program)
- Paid Time Off
- 401k Match
- Choice Benefit
- Flexible Work Time
- Performance-Based Bonus
- Point-Based Recognition
- Parental Benefits
- Referral Bonus
- Certification Bonus
- Hybrid / Remote Culture
Company Overview
Company H1B Sponsorship