Office and Administrative Assistant

Supergoop! is a company dedicated to changing the way the world thinks about sunscreen, committed to creating feel-good sunscreen. They are seeking an organized and resourceful Office and Administrative Assistant to manage office operations, provide administrative support to leadership, and enhance the guest experience.

Responsibilities

• Maintain a clean, organized, and well-stocked office environment that reflects Supergoop!'s vibrant brand
• Manage office inventory, including supplies, snacks, and equipment; anticipate needs before they become problems
• Place and track orders; restock and organize supplies as needed
• Coordinate with vendors for office services, maintenance, and deliveries
• Ensure common areas, kitchens, and conference rooms are tidy, functional, and guest-ready at all times
• Identify opportunities to improve office systems and processes
• Serve as the first point of contact for all visitors, couriers, and guests — setting a warm, professional tone from the moment they walk in
• Greet and assist guests, ensuring a seamless and welcoming experience that reflects our company culture
• Manage incoming and outgoing mail and packages, including logging and routing as needed
• Oversee conference room scheduling and setup, ensuring spaces are properly arranged and equipped
• Support internal meetings with logistics coordination (room prep, AV setup, refreshments, etc.)
• Provide calendar support for several executives, including scheduling meetings, managing conflicts, and coordinating across time zones
• Liaise closely with the CEO's Executive Assistant to align calendars and scheduling across the Executive Leadership Team (ELT)
• Assist with meeting coordination and logistics, including preparing materials, taking notes, or arranging travel when needed
• Support ad hoc administrative tasks and special projects as assigned
• Handle sensitive information with a high degree of professionalism and discretion

Skills

• 1–3 years of experience in an office coordinator, administrative assistant, or receptionist role
• Exceptional organizational skills with strong attention to detail
• Strong written and verbal communication skills; professional and personable in all interactions
• Proficiency in Google Workspace (Gmail, Calendar, Docs, Sheets) and/or Microsoft Office
• Ability to multitask, prioritize, and stay calm under pressure in a fast-paced environment
• Proactive mindset — you anticipate needs and act without always being asked
• Discretion and good judgment when handling confidential information
• Experience supporting C-suite or senior executives
• Familiarity with tools like Slack, Zoom, Notion, or similar workplace platforms
• Background in consumer goods, beauty, retail, or a similarly dynamic industry
• A genuine passion for wellness, beauty, or the Supergoop! brand

Benefits

• Comprehensive medical, dental, and vision insurance, prescription coverage, and free preventive care.
• Health Savings Account (HSA) with employer contributions, Flexible Spending Accounts (FSA) for healthcare, dependent care, and commuting.
• Fertility and family-building benefits through Kindbody (IVF, IUI, egg/sperm freezing, and more), plus caregiving support resources.
• Access to mental health programs, financial counseling, and wellness perks through the Bennie Marketplace.
• Company-paid life insurance, accidental death & dismemberment (AD&D), and short- and long-term disability coverage.
• Commuter benefits, exclusive employee discounts through PerkSpot, and optional benefits such as pet insurance.
• Four weeks of accrued Paid Time Off, generous Company Holiday Schedule, Unlimited sick time, Birth(day) off, Flexible Summer Friday’s, 2-Week Work From Anywhere @ the end of August (conclusion to Summer), Soft Office Close from Christmas - New Years
• 401(k) retirement savings plan with company match.
• Portfolio Rewards and Discounts, Product Discount, Troop Supergoop! Referral Program
• Hybrid work environment in bright and sunny offices in New York City
• Comprehensive Health Benefits
• Generous Paid Time Off Policy
• 401k with Company Match
• Product Discounts
• Employee Referral Program
• Company and Team Off-Sites

Company Overview