People Operations Coordinator

Yorkville University is a private, for-profit, fully accredited degree-granting university committed to democratizing education. They are seeking a People Operations Coordinator to manage employment agreements, maintain HRIS accuracy, and provide support for employee inquiries, ensuring smooth operational processes within the People team.

Responsibilities

• Manage employment agreements and documentation. You will prepare, distribute, and track employment agreements and contracts, coordinating templates, mail merges, document packaging, and distribution while monitoring returned documentation and escalating exceptions as needed. You will maintain accurate contract records in Dayforce and provide ad hoc support preparing employment documentation such as offer letters and employee change letters, including salary adjustments, promotions, contract extensions, and accommodation letters. You will also coordinate with the New Program Development and Teaching & Learning teams to prepare Course Developer contracts and support timely payment processing
• Maintain HRIS accuracy and employee records. You will process employee lifecycle transactions in Dayforce, including new hires, job and manager changes, compensation updates, secondary assignments, and terminations, ensuring a high level of data accuracy and completeness
• Support data integrity and compliance initiatives. You will contribute to ongoing data integrity activities, including quality assurance checks and audits related to personal information, emergency contacts, sessional faculty records, background verification, SIN numbers, and work permits. You will coordinate outreach to employees and partner with Payroll to ensure required updates are completed
• Provide responsive People team support. You will serve as the first point of contact through the People team’s general inbox, responding to employee inquiries and triaging requests to Business Partners or Payroll as appropriate to ensure timely and effective service
• Support payroll coordination and policy implementation. You will prepare payroll instructions, including referral bonuses and stipends, in alignment with established trackers and timelines. You will also support policy rollout logistics to help ensure timely completion and compliance across the organization

Skills

• Experience in a client services, administrative, People Operations, or coordinator role, or a recent graduate looking to begin a career in Human Resources
• Highly organized and detail-oriented
• Comfortable managing multiple priorities and deadlines while ensuring accuracy in work
• Confident in researching information, documenting processes, and communicating updates clearly
• Enjoy helping others access the information and support they need
• Take ownership of work and look for ways to make processes run more smoothly
• Naturally curious, eager to learn, and motivated to build knowledge of HR operations, systems, and employment processes
• Strong written and verbal communication skills
• Comfortable using tools such as phone and MS Teams to gather information and respond to inquiries
• Build positive relationships easily and approach interactions with patience, professionalism, and empathy
• Responsive and dependable, enjoying supporting colleagues, faculty, and employees seeking guidance or information

Benefits

• Extended health coverage with 80% of premiums paid

Company Overview