Director of Finance

JOB SUMMARY The Director of Finance owns the finance and accounting function at Gather. This role runs the monthly close, manages the accounts payable workflow, oversees bank feed and credit card reconciliations in Ramp and QuickBooks Online, leads the annual audit and 990 process, and coordinates with external partners on payroll, sales tax, and accounts receivable. This is a senior, classically trained finance leader who can operate independently without a CFO above them. You will report to the COO and serve as the most senior finance leader at Gather. You will partner with department heads on budgets, present financial information to the board through the COO, and protect the financial integrity of the ministry. This role requires someone who is responsive when the work demands it, holds themselves accountable to deadlines, and brings a stewardship mindset to every dollar. CORE RESPONSIBILITIES Monthly Close & Financial Reporting ● Own the monthly close process end to end, including reconciliations, accruals, prepaid amortization, deferred revenue review, and depreciation. ● Prepare and distribute monthly Budget vs. Actuals and P&L reports to department heads, including flagging variances over 10% and capturing explanations. ● Manage the close checklist in Asana, hitting workday targets and driving accountability across internal and external contributors. ● Produce the monthly board financial package and provide variance commentary to the COO. Accounts Payable & Spend Management ● Manage the weekly A/P workflow in Ramp, including invoice intake, coding, approval routing, and sync to QuickBooks Online. ● Maintain clean vendor records across Ramp and QBO, ensuring W-9s, payment details, and contracts are current and a single vendor profile is used per contractor. ● Review and sync credit card spend and reimbursements in Ramp weekly, ensuring receipts, memos, coding, and class allocations are accurate before posting to QBO. ● Periodically review Ramp card usage to identify inactive or redundant cards and recommend cleanup with the COO. Banking & General Ledger ● Maintain the QuickBooks Online bank feed with no more than 7 days outstanding, coding and posting all non-specialized transactions consistently. ● Monitor daily ACH and check exceptions in Regent Bank and approve outgoing transactions. ● Review payroll journal entries imported from Rippling for accuracy, split and code related billing entries, and partner with our external payroll contractor on issues and remittances. Cross-Functional Coordination ● Partner with the Development team to ensure accurate tracking of pledges and donations, including timely recording in QBO and Virtuous, reconciliation of pledge balances, and alignment on revenue recognition timing. ● Hold a recurring A/R touch base with the A/R contractor to review outstanding donor questions, pledge reconciliations, and Virtuous-related issues. ● Serve as the internal owner and day-to-day point of contact for external contractors, including A/R, payroll, sales tax, and the external audit firm. ● Manage the accounting inbox, routing donor questions, payroll items, and sales tax matters to the appropriate partners. Annual Audit, 990, and Compliance ● Lead year-end close, including account reconciliations, accruals, and deferrals in preparation for audit and 990. ● Lead the annual audit process, including compiling schedules, supporting documentation, and serving as primary point of contact for the audit firm. ● Own the annual 990 process, including coordinating with tax preparers and ensuring accuracy of all financial disclosures. ● Lead the annual budgeting process in partnership with the COO and department heads, including building the budget template, supporting variance reviews, and maintaining the rolling forecast. ● Own 1099 preparation and filing in Ramp, including W-9 collection, vendor classification, and timely filing each January. ● Coordinate the annual giving statements process with the A/R contractor and the Development team, ensuring donation activity is reconciled across QBO, Virtuous, and Stripe. Systems & Process ● Maintain and improve documented SOPs for A/P, bank feed review, reimbursements, monthly close, 1099s, and giving statements. ● Identify opportunities to strengthen internal controls, improve coding consistency, and reduce manual work across the accounting stack (QBO, Ramp, Stripe, Rippling, Virtuous, FundraiseUp, Avalara). ● Support spending discipline across the organization by enforcing approval workflows, flagging unusual activity, and partnering with department heads on budget ownership. QUALIFICATIONS ● Bachelor’s degree in Accounting or Finance required. CPA strongly preferred. ● 7 to 10 years of progressive finance and accounting experience, including direct ownership of monthly close, annual audit, and 990 in a multi-class or multi-entity environment. ● Nonprofit accounting experience required, including working knowledge of restricted vs. unrestricted funds, deferred revenue, pledge accounting, audit preparation, and 990 reporting. ● Strong working knowledge of QuickBooks Online required. Hands-on experience with Ramp, Stripe, Rippling, and donor CRMs such as Virtuous or FundraiseUp is a plus. ● Proven track record of meeting monthly close deadlines on a workday calendar and delivering reliable, accurate financials on time. ● Responsive and reachable when the work calls for it, including occasional evenings, weekends, and event seasons. This is not a clock-in, clock-out role. ● Comfortable coordinating work across external contractors (A/R, payroll, sales tax, audit firm) without losing accountability for the result. ● Detail-oriented with strong organizational and documentation habits. Comfortable owning and improving SOPs. ● Clear, direct communicator who can explain accounting matters to non-finance teammates without jargon. ● Aligned with the mission, vision, and statement of faith of Gather, with a heart for stewardship and ministry. REPORTING: ● Reports to: Chief Operating Officer ● Supervises: None. Coordinates with external contractors (A/R, payroll, sales tax, and audit firm). ● Classification: Full-time, Exempt LOGISTICS: ● Full-time, exempt employee ● Remote employment, with a minimum of quarterly travel required for All Team meetings BENEFITS: ● The employer provides healthcare insurance for you and your family, with no contribution from the employee. ● Hospital Insurance Plan paid for by the employer. ● Unlimited Paid Time Off (PTO) Apply To This Job