Practice Coordinator

HKA is a leading global consultancy in risk mitigation, dispute resolution, expert witness and litigation support. We anticipate, investigate and resolve complex challenges by harnessing world-leading multi-disciplinary expertise and experience. As trusted independent consultants, experts and advisors, we deliver solutions amid uncertainty, dispute and overrun, and provide the insights that make the best possible outcomes a reality for public and private sector clients worldwide. Our experts have testified across the globe on many of the largest quantum, delay, engineering and commercial damages matters. As part of the HKA team you can expect: Play a central role in our high-profile, fast-growing forensic accounting practice, working closely with Partners and senior leaders on complex and interesting matters. Shape how the team operates and evolves, with the ability to influence processes and see the impact of your work every day. Enjoy a varied, growth-focused role, that allows you to broaden your skill set and accelerate your career. The Opportunity: We have an exciting opportunity for a highly organised and proactive Practice Coordinator to join our respected Forensic Accounting & Commercial Damages (FACD) team. This is a pivotal role at the heart of a fast‑growing practice, where your organisational expertise, attention to detail and ability to manage competing priorities will make a meaningful impact. If you thrive in a dynamic, collaborative environment and enjoy supporting senior leaders, driving operational excellence and contributing to high‑profile client work, this role is for you. Key Responsibilities: Coordinate the day-to-day operations of the FACD practice, ensuring seamless support for Partners and senior leaders. Plan, organise and facilitate weekly team meetings, including agenda preparation and action tracking. Support team strategy and market group activities across areas such as commercial litigation, intellectual property, family law, class actions, tax disputes and more, working closely with the Marketing team. Assist with resource planning by monitoring team availability, workload and project timelines. Organise client-facing events including seminars, lunches, conferences and meetings, including preparation of presentation content and collateral. Assist with external tenders and panel submissions by ensuring that administrative requirements and compliance obligations are adhered to. Support CRM usage, data accuracy and follow-up activities. Oversee the full job set-up process including project schedules, milestones, and documentation to support high-quality outcomes. Oversee the finalisation and issuing of engagement reports, including formatting, Docusign fields, printing and binding. Liaise with the People team to support the administrative aspects of team personal management. Coordinate with the wider FACD team to organise attendees, materials and content for international meetings. Skills and Experience: Ideally you will possess the following skills and experience: 3+ years’ experience in a similar role working within a professional services environment (legal, accounting, consulting or similar). A self-motivated, proactive mindset and the ability to work both independently and collaboratively. Strong interpersonal skills and the ability to build effective relationships across teams and regions. Experience using CRM systems to manage pipelines, projects or resources. Excellent organisational skills, attention to detail and the ability to manage multiple priorities with confidence. Strong proficiency with Microsoft Office and collaboration tools (e.g. Teams, Excel, Power BI). What we offer: At HKA we recognise that our people are critical to our ongoing success. Our priority is to provide an inclusive and collaborative culture aimed at providing the best opportunities for our people to thrive and develop in their chosen career path. We operate a flexible working pattern both in terms of hours and location and are happy with flexible remote working. Our Global Recruitment team is committed to providing an authentic candidate experience for all those who take the time to apply to HKA. We are committed to providing an efficient and insightful recruitment process giving candidates a true reflection of life at HKA. We are committed to responding to all applicants who apply by the closing date. CLOSING DATE: 01 May 2026. ED&I at HKA: HKA has a thriving ED&I committee working hard to provide an inclusive and welcoming environment for a truly diverse set of employees. We are committed as a business on the continued improvement of our Equality, Diversity and Inclusion strategy, please visit our careers page for further information or feel free to ask our recruitment team for further information. All HKA employment decisions are firstly made on merit and shall be made without regard to age, disability, gender or gender reassignment, marriage, and civil partnership, pregnancy and maternity, race, religion or belief, sex, and sexual orientation, or any other basis in compliance with local legislation. Stay Alert: Protect Yourself from Phishing Scams Please be aware that HKA only publishes official job postings on our website (Join Us | HKA) and on verified job boards. We will never ask for sensitive personal information during the job application process. If you have any doubts, we recommend you visit our website to verify job listings before applying. If you would like more confirmation, please feel free to email us at [email protected] to check the authenticity of a job posting. Apply To This Job