Data Entry Operator – Precision‑Focused Records Management & Administrative Support Specialist

About arenaflex

arenaflex is a dynamic leader in the construction and roofing sector, delivering high‑quality contracting services to residential and commercial clients across the region. Our reputation is built on a foundation of safety, reliability, and meticulous attention to detail. As we continue to expand our operations, we recognize that accurate data management is the backbone of every successful project. That’s why we are looking for a dedicated Data Entry Operator who can help us keep our information systems clean, current, and secure.

At arenaflex, you will join a collaborative team that values integrity, continuous improvement, and a proactive approach to problem‑solving. Whether you are entering project bids, updating client records, or supporting our administrative staff, your work will directly influence the efficiency of our field crews, the satisfaction of our customers, and the overall profitability of the business.

Why This Role Matters

In a fast‑paced construction environment, data is generated at every stage—from initial estimates and material orders to daily crew logs and compliance documentation. The Data Entry Operator serves as the gatekeeper for this information, ensuring that every entry is accurate, timely, and stored in the correct system. By maintaining data integrity, you enable project managers to make informed decisions, finance teams to track budgets accurately, and senior leadership to forecast growth with confidence.

Key Responsibilities

Core Data Management Duties

• Enter project‑related data—including bids, contracts, change orders, and invoices—into arenaflex’s central database with a focus on speed and precision.
• Verify the completeness and correctness of incoming information by cross‑checking source documents, spreadsheets, and electronic forms.
• Perform routine data audits to identify and correct inconsistencies, duplicate entries, or missing fields.
• Maintain and update master records for clients, vendors, subcontractors, and employees, ensuring that contact details, licensing information, and insurance certificates are current.
• Implement standardized naming conventions and coding structures to facilitate easy retrieval and reporting.

Administrative Support Functions

• Assist the office team with filing, scanning, and copying of critical documents, adhering to arenaflex’s document‑control policies.
• Prepare and distribute internal reports, status updates, and data extracts for project managers, accountants, and senior leadership.
• Support the onboarding process for new hires by entering employee information into HR systems and ensuring confidentiality of personal data.
• Collaborate with IT and system administrators to troubleshoot data‑entry software issues and suggest workflow enhancements.
• Participate in periodic data‑cleanup projects, helping to archive obsolete records and migrate legacy data to new platforms.

Data Security and Confidentiality

• Apply arenaflex’s data‑protection protocols to safeguard sensitive information, including financial records, client contracts, and employee personal data.
• Follow industry best practices for password management, access controls, and secure file handling.
• Report any suspected data breaches or security incidents immediately to the compliance officer.

Essential Qualifications

• High school diploma or equivalent; additional coursework in business administration, information systems, or a related field is a plus.
• Minimum of 2 years proven experience as a data entry operator, administrative assistant, or in a comparable role within a construction, contracting, or similar industry.
• Demonstrated proficiency with Microsoft Office Suite—especially Excel (including formulas, pivot tables, and data validation) and Word.
• Experience using database management tools or ERP systems (e.g., SAP, Oracle, or industry‑specific platforms) is highly desirable.
• Exceptional attention to detail, with a track record of delivering error‑free work under tight deadlines.
• Strong organizational skills and the ability to prioritize multiple tasks without sacrificing quality.
• Excellent written and verbal communication skills, enabling clear interaction with team members at all levels.
• Ability to work independently, as well as collaboratively within a fast‑moving office environment.

Preferred Qualifications & Additional Skills

• Certification in data management or office administration (e.g., Certified Administrative Professional, CAP) is advantageous.
• Familiarity with cloud‑based collaboration tools such as Google Workspace, Microsoft Teams, or Slack.
• Basic understanding of construction terminology, project phases, and common documentation (e.g., RFI, submittals, punch lists).
• Experience with data‑entry automation tools (e.g., macros, OCR software) that can increase efficiency.
• Demonstrated ability to maintain confidentiality and handle sensitive information with discretion.
• Problem‑solving mindset: ability to identify root causes of data discrepancies and propose corrective actions.

Core Competencies for Success

• Accuracy & Precision: Consistently delivers error‑free entries, double‑checking work before submission.
• Time Management: Manages workload to meet daily and weekly data‑entry targets while supporting ad‑hoc requests.
• Technical Aptitude: Quickly learns new software, adapts to system upgrades, and leverages shortcuts to improve productivity.
• Team Collaboration: Communicates effectively with project managers, accountants, field crews, and senior leadership to ensure data aligns with operational needs.
• Integrity & Confidentiality: Upholds arenaflex’s standards for data protection, respecting privacy and compliance requirements.
• Continuous Improvement: Actively seeks ways to streamline processes, reduce manual effort, and enhance data quality.

Career Growth & Learning Opportunities

arenaflex is committed to investing in its people. As a Data Entry Operator, you will have access to a structured development pathway that can lead to roles such as:

• Administrative Coordinator – overseeing broader office functions and supervising junior staff.
• Data Analyst – leveraging advanced Excel, Power BI, or Tableau skills to generate actionable insights for the business.
• Project Support Specialist – providing comprehensive administrative assistance to project managers and field teams.
• Office Manager – managing day‑to‑day operations, vendor relationships, and office logistics.

We provide tuition reimbursement for relevant certifications, regular internal training workshops, and mentorship programs that pair you with experienced professionals across the organization.

Work Environment & Culture at arenaflex

Our office is a modern, collaborative space located in the heart of the city, designed to foster teamwork and creativity. While the core of our business is field‑oriented, the administrative hub is where strategic decisions are shaped. You will experience:

• A supportive team culture that celebrates achievements and encourages knowledge sharing.
• Flexible work arrangements, including the possibility of hybrid schedules, to promote work‑life balance.
• Regular company‑wide events, safety briefings, and community outreach initiatives that reinforce our values.
• Open‑door communication with senior leadership, ensuring your ideas and feedback are heard.

Compensation, Perks & Benefits

arenaflex offers a competitive salary package commensurate with experience, along with a comprehensive benefits suite designed to support your health, financial security, and personal well‑being.

• Medical, dental, and vision insurance with multiple plan options.
• Retirement savings plan with company matching contributions.
• Paid time off (PTO) and holidays, plus additional leave for volunteer activities.
• Employee assistance program (EAP) for counseling, legal, and financial guidance.
• Wellness incentives, including gym membership discounts and on‑site wellness activities.
• Performance‑based bonuses and recognition awards.
• Professional development budget for courses, certifications, and conferences.

How to Apply

If you are a meticulous, self‑motivated professional who thrives on maintaining clean, reliable data and enjoys supporting a fast‑growing construction firm, we want to hear from you. Join arenaflex and become an integral part of a team that values precision, integrity, and continuous improvement.

To submit your application, click the link below and follow the simple steps to upload your resume and cover letter. We review applications on a rolling basis, so early submission is encouraged.

Apply to this job

We look forward to welcoming a new member to the arenaflex family—where your attention to detail makes a tangible difference every day.