Data Entry Operator – Financial Posting & Vendor Billing Specialist – arenaflex District Clerk’s Office – El Paso County, TX

Why Join arenaflex?

arenaflex is a cornerstone of public service in the vibrant community of El Paso County, Texas. As a leading government entity, arenaflex delivers essential services that keep the county running smoothly—from financial management to public safety. Our mission is to provide transparent, efficient, and citizen‑focused operations that enhance the quality of life for every resident. By joining arenaflex, you become part of a dedicated team that values integrity, collaboration, and continuous improvement.

Position Overview

The Data Entry Operator role is a pivotal entry‑level position within the District Clerk’s Office at arenaflex. Reporting to senior clerical staff, you will be responsible for accurately posting financial documents, processing vendor payments, maintaining critical spreadsheets, and supporting the budgeting and utility billing functions. This role offers a unique blend of technical data entry, customer service, and financial administration, providing a solid foundation for a long‑term career in public administration.

Key Responsibilities

Core Financial Posting Duties

• Post documents into arenaflex’s financial system, including payables, deposit warrants, journal vouchers, electronic transfers, and budget amendments.
• Verify that each document is complete, properly approved, and accurately coded before entry.
• Re‑verify postings for accuracy and resolve any discrepancies promptly.

Vendor Billing & Payment Processing

• Process vendor invoices for payment, confirming approvals, checking for past‑due balances, and ensuring correct cost allocations.
• Investigate and resolve payment disputes, acting as a liaison between vendors, program payers, and internal departments.
• Maintain up‑to‑date vendor records and support the annual cost‑analysis reports for utility accounts.

Spreadsheet Management & Data Integrity

• Create, update, and maintain spreadsheets that interface with arenaxflex’s financial and budgeting systems.
• Prepare advance travel expenditure vouchers and keep travel spreadsheets accurate and current.
• Log incoming information, manage client filing systems, and ensure confidentiality of all data.

Customer Service & Communication

• Answer division telephone calls, route inquiries, and take detailed messages.
• Provide courteous, professional assistance to internal staff, external vendors, and the public.
• Serve as a point of contact for utility companies and program payers, researching account discrepancies and facilitating resolutions.

Administrative Support & Team Collaboration

• Perform standard clerical functions such as keyboarding, faxing, copying, and filing.
• Assist the budget division in preparing budgetary documents for specific accounts.
• Participate in training, mentoring, and safety programs to foster a high‑quality work culture.

Essential Qualifications

To succeed in this role, candidates must demonstrate the following minimum qualifications:

• Education: High school diploma or equivalent.
• Experience: At least six (6) months of data entry experience in an office environment, or an equivalent combination of education and experience that provides the required knowledge, skills, and abilities.
• Technical Skills: Proficiency with Windows operating systems and Microsoft Office suite (Word, Excel, Outlook).
• Communication: Strong written and verbal English skills, including grammar, punctuation, and spelling.
• Interpersonal Abilities: Ability to interact courteously with the public, vendors, and coworkers; demonstrate teamwork and a customer‑service mindset.
• Reliability: Consistent attendance, self‑motivation, and the ability to work under pressure while maintaining accuracy.
• Background Check: Successful completion of a criminal background check.

Preferred Qualifications & Additional Skills

• Experience with financial or accounting software (e.g., SAP, Oracle, or similar).
• Knowledge of utility billing regulations and processes.
• Prior exposure to government budgeting or public‑sector finance.
• Ability to multitask, prioritize workload, and meet tight deadlines.
• Demonstrated commitment to confidentiality and data security.

Core Competencies for Success

• Attention to Detail: Precision in data entry and document verification.
• Analytical Thinking: Ability to interpret financial data and identify inconsistencies.
• Time Management: Efficiently handle multiple tasks while maintaining high quality.
• Problem Solving: Resolve billing disputes and address vendor inquiries proactively.
• Team Orientation: Contribute positively to a collaborative work environment.
• Adaptability: Adjust to evolving procedures, technology updates, and emergency response duties.

Career Growth & Development Opportunities

arenaflex is committed to the professional development of its employees. As a Data Entry Operator, you will have access to:

• On‑the‑job training in financial systems, budgeting, and utility billing.
• Mentorship programs that pair you with experienced clerical and finance staff.
• Opportunities to cross‑train in related departments such as procurement, budgeting, and public records.
• Eligibility for internal promotions to senior clerk, accounting analyst, or budget specialist positions.
• Support for continuing education through the Educational Assistance Program (up to $2,000 per year).

Work Environment & Culture at arenaxflex

Our office environment blends professionalism with a supportive community atmosphere. Key cultural highlights include:

• Employee‑First Philosophy: We prioritize work‑life balance, offering flexible scheduling where possible.
• Safety & Wellness: Regular safety training, a dedicated Employee Fitness and Wellness Center, and a monthly $15 gym reimbursement.
• Inclusivity: A diverse workforce where every voice is valued and respected.
• Community Service: All arenaxflex employees are members of the Emergency Response System, ready to assist during crises.
• Recognition Programs: Employee of the Month, service awards, and performance bonuses.

Compensation, Benefits & Perks

arenaxflex offers a competitive hourly wage of $15.10 plus a comprehensive benefits package that includes:

• Paid Holidays: 16 recognized holidays per year.
• Vacation Accrual: Up to 20 days of vacation after 15 years of service, with accruals credited bi‑weekly.
• Sick Leave: 15 days per year, accruing bi‑weekly after three months of service.
• Military & Bereavement Leave: Paid time off for active duty and family loss.
• Medical & Dental Coverage: Multiple plan options with employer contributions and tobacco‑free discounts.
• Vision Benefits: Affordable vision coverage for employees and families.
• Retirement Savings: Participation in the Texas County and District Retirement Fund (TCDRS) with a 7% employee contribution and a 250% match.
• Deferred Compensation: Optional 457 plan for pre‑tax savings.
• Life & Disability Insurance: Basic $10,000 life insurance, supplemental coverage, and short‑ and long‑term disability benefits.
• Employee Assistance Program: Confidential counseling services for personal and professional challenges.
• Section 125 Medical & Dependent Care: Pre‑tax payment options for medical and dependent care expenses.
• Wellness Reimbursements: $15 per month for gym usage and access to the on‑site fitness center for $5 per month.

How to Apply

If you are detail‑oriented, enjoy working with numbers, and thrive in a collaborative public‑service environment, we encourage you to apply today. Submit your resume and a brief cover letter outlining your relevant experience and why you are excited to join arenaxflex.

arenaxflex is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Take the Next Step

Ready to launch a rewarding career with arenaxflex? Click the “Apply” button below to start your application process. We look forward to welcoming a motivated Data Entry Operator to our dedicated team!