Experienced Staff Assistant – Remote Work From Home Opportunity at arenaflex

Introduction

Are you ready to embark on a journey of discovery, growth, and adventure? Join the arenaflex family, and you'll have the opportunity to explore new horizons, develop your skills, and become the best version of yourself. As you navigate the world of work and beyond, you'll face challenges with agility and ease, mastering new skills and propelling your career while having a great time. Come and take the leap to advance both your personal and professional life!

Why You'll Love This Role

This position is part of the Airport Stations Group within the Customer Experience Division at arenaflex. As a Staff Assistant, you'll be responsible for performing a wide range of administrative tasks, including:

• Scheduling meeting plans, writing, and documentation
• Ensuring phone coverage, welcoming and coordinating clients, handling mail, and ordering office supplies
• Managing P-card spending, tracking commemorations and birthday events, and arranging travel and hotel facilities
• Providing support for management presentations and special events as required
• Controlling, auditing, and screening local invoices through InvoiceWorks and distributing as needed
• Investigating and resolving office technology issues, including phone and copier machines
• Tracking and ensuring employees complete onboarding obligations, including system access, task assignment, letter drops, regalia, identification, fingerprinting, training, etc.
• Assisting in station event planning, coordination, and execution (e.g., team-building activities, lunch meetings, event dinners, recognition events)
• Handling finance processing in Workbrain for management and care staff
• Processing deprivation letters and arranging local communications and responses
• Overseeing employee termination, including approvals and tasks as required
• Assisting with timekeeping capabilities, data entry, data review, compromises, and recording
• Maintaining employee records as needed
• Maintaining station meeting plans, including monthly crisis response
• Accessing and managing various intermittent reports, including performance, review, cost, employee engagement and recognition, etc.
• Updating required manuals and maintaining all security-related items
• Serving as backup for various finance capabilities
• Maintaining records for OSHA, security, etc. (301's, weekly and annual)
• Assisting with budget planning and compromise, including monthly closeout of landing charges
• Upholding auditing exercises as required
• Tracking and confirming incentive reserves acquired
• Liaising with CRE/Offices and vendors to follow local projects, as needed
• Leading/ coordinating work with other care staff, as needed
• Performing other duties as required

What You'll Need for Success

* Bachelor's degree in any field

• Previous office/administrative experience
• Familiarity with Microsoft Office, including Word, Excel, PowerPoint, and Outlook
• Knowledge of policies, procedures, and corporate design
• Ability to focus on work, be meticulous, and comply with time constraints
• Ability to multitask in a fast-paced environment and handle multiple tasks
• Ability to be self-motivated and proactive
• Ability to understand the concepts and functionality of specific software and systems

What You'll Get

Join arenaflex and take advantage of our comprehensive benefits package:

• Medical benefits: Enjoy your health, dental, prescription, and vision benefits to help you stay well. And that's just the beginning – we also offer virtual doctor visits, flexible spending accounts, and more.
• Health programs: We believe you should be your best self – that's why our health programs provide you with the right tools, resources, and support you need.
• 401(k) program: Accessible upon hire, and manager contributions to your 401(k) program are available after one year.
• Additional benefits: Other great benefits include our Employee Assistance Program, pet insurance, and discounts on hotels, cars, travel, and more.

Be Yourself at arenaflex

From the colleagues we hire to the customers we serve, diversity and inclusion are the foundation of the powerful workforce at arenaflex. Our 20+ Employee Business Resource Groups are designed to connect our colleagues to our customers, suppliers, networks, and investors, helping colleagues reach their full potential and creating a comprehensive workplace to address and overcome the challenges of our diverse world. Are you ready to feel a deep sense of satisfaction and fulfillment as you contribute to the world's largest airline operating smoothly, caring for people on life's journey? Come and be yourself at arenaflex. Apply Job! Apply for this job