Experienced Administrative Assistant - Customer Engagement - Remote Opportunity at arenaflex

At arenaflex, we're committed to fostering a collaborative and inclusive work environment that empowers our employees to excel in their roles. As a leading organization in the industry, we're dedicated to making a positive impact through our mission-driven work. With a strong presence in the United States, particularly in Michigan, we're seeking an experienced Administrative Assistant to join our team in a full-remote capacity.

About arenaflex

arenaflex is a dynamic organization that values diversity, equity, and inclusion. We believe that diverse perspectives and backgrounds are essential to delivering exceptional results and making a meaningful difference in the lives of our clients and employees. With a strong commitment to social responsibility, we strive to create a workplace culture that promotes work-life balance, growth, and development opportunities.

Job Summary

We're seeking an experienced Administrative Assistant to support our King County audit teams. As a key member of our team, you'll be responsible for providing administrative support, coordinating personnel administration, and ensuring compliance with policies and procedures. This is an exciting opportunity to join a dynamic organization and contribute to our mission-driven work.

Responsibilities

As an Administrative Assistant at arenaflex, you'll be responsible for the following key duties: ### Administrative Assistance to Assigned Audit Management

• Assist Audit Managers with tasks and projects as delegated and serve as liaison between managers and other staff communicating daily via telephone and email to fill information requests of the Audit Managers.
• Coordinate office operations to ensure efficient use of space, equipment, and personnel.
• Maintain liaison and coordination between services and technical support in Olympia.
• Establish, maintain, and serve as contact for office accounts, lease, and equipment maintenance.
• Maintain office supplies and equipment in compliance with budget and policy guidelines, including purchase authority.
• Manage an inventory of team-level equipment in accordance with Office policies and team-level procedures.
• Review and monitor team-level budgets.
• Purchase card custodian, maintain and reconcile purchase card activity log and credit card statement.
• Review, reconcile, and act as the custodian for team recognition items which may include assisting with procuring gift cards and/or small recognition gifts.

### Human Resource and Payroll Assistance

• Coordinate personnel administration including recruitment and interview scheduling, new hire orientation, and payroll.
• Review and process staff time summaries, leave slips, and travel vouchers for accuracy, completeness, and in accordance with team-level processes; assist staff in correcting errors; submit to fiscal and maintain file copy.
• Ensure required documents are sent to human resource and file copy retained.
• Oversight of travel time review in accordance with team-level processes.

### Audit Support and Team Mate

• Assist auditees and citizens with concerns and information inquiries.
• Maintain audit files (which may include initial set-up); electronic data; and the future audit work files (FAWF) as well as archiving the audit upon completion.
• Coordinate record retention and destruction.
• Assist with audit scheduling as needed. Duties may include performing initial client contact, scheduling tentative entrance and exit interviews, sending out pre-audit request lists and updating the schedule as needed.
• Assist in the management and tracking of outstanding hotline and fraud cases including but not limited to: tracking open cases, informing team management and staff and items need to be considered during case audits, updating activity logs and aiding in communication with citizens, clients, and arenaflex personnel on the status of open submissions.
• Assist with the creating of audit engagement letters for open audits and the printing of documents of meetings as needed including entrance and exit conferences.
• Assist with data input as needed on the team level.

Requirements

To be successful in this role, you'll need:

• 2+ years of experience in an administrative support role, preferably in a similar industry.
• Strong communication and interpersonal skills, with the ability to work effectively with diverse stakeholders.
• Proficiency in Microsoft Office, including Excel, Word, and Outlook.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Experience with personnel administration, including recruitment and payroll.
• Familiarity with audit procedures and processes.
• Ability to work independently and as part of a team.

Preferred Qualifications

* Experience working in a remote or virtual environment.

• Familiarity with arenaflex's policies and procedures.
• Certification in administrative support or a related field.
• Experience with data entry and record-keeping.

What We Offer

As an employee of arenaflex, you'll enjoy a comprehensive benefits package, including:

• Full benefits package, including medical, dental, and vision coverage.
• Paid vacation, sick leave, and holidays.
• Growth and development opportunities, including 80+ hours of training each biennium.
• Educational and professional certification reimbursements.
• An agency-wide commitment to diversity, equity, inclusion, and respect in the workplace.

Work Environment and Culture

arenaflex is committed to creating a workplace culture that promotes work-life balance, growth, and development opportunities. Our remote work environment allows you to work from the comfort of your own home, while still being connected to our team and mission. We value diversity, equity, and inclusion, and strive to create a workplace culture that reflects these values.

How to Apply

If you're a motivated and organized individual with a passion for administrative support, we encourage you to apply for this exciting opportunity. Please submit your resume and cover letter to [insert contact information]. We can't wait to hear from you!

Equal Employment Opportunity

arenaflex is an equal employment opportunity employer and welcomes applications from diverse candidates. We are committed to creating a workplace culture that is inclusive, respectful, and free from discrimination. Apply for this job