Payroll & Benefits Administrator

Vimly Benefit Solutions – Innovating the Way to Benefit Life. At Vimly, our mission is to simplify the complexities of workforce and benefit administration for our customers and partners. That’s a tall order, and we need passionate, team-oriented staff members who want to excel, work hard and grow while having fun at the same time. Position Title: Payroll & Benefits Administrator (Full Time / Non-Exempt / Remote) Who’ll You Report To: Sr. HR Business Partner Who We’re Looking For: You are first and foremost a payroll professional- someone who understands the mechanics, compliance obligations, and precision that multi-state payroll demands. You are strong in finance: journal entries, reconciliations, and workforce cost reporting are second nature to you. You have either supported HR functions (benefits administration, employee records, offboarding) or are genuinely excited to expand in that direction. You are not an HR generalist looking to pick up payroll; this role is owned by a finance-minded individual who leads with payroll expertise. What a Typical Week Looks Like: You own payroll end-to-end for all U.S. employees across multiple states running cycles on time, catching errors before they hit employee paychecks, and fielding questions with a calm, informed answer. You coordinate with our Employer of Record (EOR) to ensure payroll is processed accurately and on schedule. You handle benefits administration: enrollments, qualifying life events, premium reconciliations, and vendor communications without waiting to be asked. You respond to employee inquiries about pay, deductions, and benefits accurately, promptly, and with discretion. You field new hire onboarding setup in the HRIS - creating records, assigning pay groups, confirming benefit enrollments - and partner with HR to make sure nothing falls through the gap between offer acceptance and first paycheck. You pull headcount and workforce cost reports that HR and Finance use for planning, and you take the initiative to understand what stakeholders actually need rather than just running what has always been run. When HR needs support on a people-related project or initiative, you are a reliable partner; You understand the data, know the systems, and can contribute meaningfully without needing to be brought up to speed. You are comfortable stepping into HR-adjacent work as the role evolves, bringing your financial and systems knowledge to support broader people operations when needed. What You’ll Own in One Year: Payroll Accuracy – Zero material payroll errors in U.S. multi-state processing; all cycles closed on time with documented reconciliations. Finance Partnership – Payroll journal entries posted each cycle with no rework; monthly reconciliation reviewed and signed off by Finance.

Benefits

Administration – Open enrollment executed smoothly; all qualifying events processed within required windows; zero lapses in coverage. Compliance – W-2s, ACA filings, and quarterly tax documents submitted accurately and on time; workers’ comp filings current. Reporting – Headcount, overtime, PTO, and workforce cost reports delivered to stakeholders on schedule with no data quality issues. Employee Experience – Payroll and benefits inquiries resolved within 24 hours with accurate, professional responses. What your Background Looks Like: Required Experience: 2–4 years of hands-on, end-to-end U.S. multi-state payroll processing - not oversight, not coordination, not approval workflows. You ran the payroll. Demonstrated knowledge of U.S. federal and multi-state payroll tax regulations: withholding, wage and hour laws, state-specific requirements. Experience preparing payroll journal entries and reconciling payroll to general ledger accounts. Advanced Excel: you build reconciliations, use VLOOKUP/INDEX-MATCH, pivot tables, and can clean messy data without asking for help. Track record of meeting strict, non-negotiable deadlines in a self-directed environment. Strongly Preferred: Experience administering employee benefits (health insurance, 401(k), qualifying life events, open enrollment). Experience supporting payroll for international employees through an Employer of Record (EOR) specifically Canada and India. Familiarity with UKG or BambooHR HRIS/payroll systems. Post-secondary education in Accounting, Payroll, Finance, or a related field. A Note on AI-Assisted Preparation We know candidates use AI tools to prepare for interviews, and we support that - for research, for organizing your thoughts, or for practicing your delivery. What does not work: reading AI-generated answers from a script, using a teleprompter fed by the job description, or describing projects you did not personally lead. Our interview questions are designed to go one or two levels deeper than any job description can feed. We will ask about specific decisions you made, problems you hit, and what you would do differently. The best preparation is reviewing your own work history, not generating responses from ours. We are not testing whether you memorized the right phrases. We are testing whether you have actually done this work.

What We Offer

Base salary: $60,000 - $70,000. Actual compensation offered may vary depending upon many factors, including a candidate’s skills, qualifications, experience, and location. Salary is only one component of the Vimly Benefits Solution Total Rewards Program. Vimly offers its eligible employees and their dependents (including domestic partners) a comprehensive and competitive benefits package: Medical, Dental and Vision Coverage 401(k) Retirement Plan 20 PTO days accrued within the first year (includes sick time) 12 holidays per year, Diversity Time Off and Paid Volunteer Time Off Life and AD&D Insurance Long-term and Short-term Disability Insurance Voluntary Life Insurance Voluntary Long-Term Care (LTC) insurance Voluntary Pet Insurance Voluntary Legal Plan Health Savings Account (HSA) Flexible Spending Accounts (FSA) AFLAC Voluntary Benefits MetLife Voluntary Benefits Employee Assistance Program Vimly Benefit Solutions is an Equal Opportunity Employer All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. Vimly is also committed to the full inclusion of all qualified individuals. As part of this commitment, Vimly will ensure that persons with disabilities are provided reasonable accommodations. Vimly is prepared to modify or adjust the job application process, or the job or work environment, to make reasonable accommodations to the known physical or mental limitations of the applicant or employee, unless the accommodation to impose is an undue hardship. If reasonable accommodation is needed, please contact [email protected]. Vimly is an Equal Opportunity Employer. For detailed standards and policies, please refer to the Vimly Employee Handbook. Apply To This Job