Building Manager/Receptionist

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. What this job involves: As a Building Manager/Receptionist at JLL, you'll serve as the welcoming face and operational backbone of our facility, creating an environment where tenants, visitors, and colleagues feel valued from the moment they arrive. This dynamic role blends front-desk excellence with hands-on building coordination, event management, and operational support. You'll be the go-to person who ensures our workspace runs seamlessly—from greeting guests with warmth and professionalism to coordinating events that bring people together and managing the day-to-day logistics that keep our office functioning at its best. At JLL, we are collectively shaping a brighter way for our clients, ourselves, and our fellow employees, and this role is central to delivering that experience every day. You'll thrive in this position if you're naturally service-oriented, highly organized, and energized by variety in a fast-paced setting where no two days are exactly alike. Estimated total compensation for this position: $34.00 - $38.00 per hour The total compensation range is an estimate and not guaranteed. An employment offer is based on an applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data . Expected Schedule: Monday - Friday 8: 00 am - 5:00 pm What your day-to-day will look like: Greet and welcome clients, visitors, and vendors with a professional and friendly demeanor that sets the tone for their entire experience Manage front desk operations including answering multi-line phones, visitor registration, security badge coordination, and ensuring the reception area remains polished and inviting Safety orientation for the office/lab areas Maintain card access system (adding/deleting) as needed Monitor CCTV system and be knowledgeable about retrieval of events from system Coordinate meeting rooms and conference spaces by managing bookings, preparing rooms with necessary equipment and materials, and ensuring seamless transitions between meetings Plan and execute internal and external events, client gatherings, and employee meetings by managing all logistics from concept through completion including catering, room setup, vendor coordination, and on-site support Provide exceptional client-facing support by anticipating needs, coordinating communications, and partnering with internal teams to deliver high-quality service experiences Manage all shipping and receiving activities including logging incoming packages, coordinating outgoing shipments, tracking deliveries, and ensuring timely distribution to recipients Obtain certification from FAA and DOT for hazardous shipping by ground and air and ship hazardous package per requirements Maintain office calendars, schedules, and administrative systems to support smooth daily operations and effective communication across teams Serve as a key point of contact for building-related inquiries and coordinate with vendors, service providers, and building management as needed Required qualifications: High school diploma or equivalent required Minimum 2 years of experience in a receptionist, front desk, office coordination, or customer service role Proven ability to manage multiple priorities simultaneously in a fast-paced environment while maintaining attention to detail Strong interpersonal and communication skills with a natural ability to create welcoming experiences for diverse audiences Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and comfort learning new technology platforms Professional presence with excellent organizational skills and the ability to maintain confidentiality Flexibility to occasionally work outside standard business hours to support events or special projects Preferred qualifications: Associate's or bachelor's degree in business administration, hospitality, communications, or a related field Experience in corporate real estate, property management, or professional services environment Background in event planning or coordination with demonstrated success managing logistics for groups of varying sizes Familiarity with building management systems, visitor management software, or workspace booking platforms Experience supporting executive-level clients or managing VIP guest experiences This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship. Location: On-site –Santa Clara, CA If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table! Personalized benefits that support personal well-being and growth: JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include: 401(k) plan with matching company contributions Comprehensive Medical, Dental & Vision Care Paid parental leave at 100% of salary Paid Time Off and Company Holidays Early access to earned wages through Daily Pay At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing. JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country. For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here. Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL. Accepting applications on an ongoing basis until candidate identified. Activate your Personal Job Alerts now and receive opportunities as soon as they are advertised. If you're a current JLL employee, please apply using the Internal Career Site At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world. For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. 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