Experienced Data Entry Specialist – Legal Services and Records Management

At arenaflex, we're committed to delivering exceptional legal services and support to our clients across the United States and internationally. As a rapidly growing national provider of legal and corporate support services, we're seeking a detail-oriented and highly organized Data Entry Specialist to join our Production team in Chicago, IL. In this vital role, you'll work with legal records, subpoenas, and client documentation, ensuring every piece of data is accurate and processed efficiently.

About arenaflex

arenaflex is a leading provider of legal and corporate support services, including court reporting, medical record retrieval, process service, and legal talent. Built on a foundation of trust, professionalism, and innovation, we deliver customized solutions with unmatched personal service to our clients. Our commitment to excellence and customer satisfaction has earned us a reputation as a trusted partner in the legal services industry.

Key Responsibilities

As a Data Entry Specialist at arenaflex, you'll be responsible for:

• Accurately entering legal order data and identifying duplicates or missing information
• Interpreting legal terminology and transcribing orders correctly
• Ensuring orders are complete and compliant with billing protocols
• Managing and updating billing rates tied to specific clients
• Tracking and responding to requests using Microsoft Outlook
• Processing legal paperwork for service via fax, mail, courier, or hand-delivery
• Calculating waiver, due, and order dates with precision
• Maintaining confidentiality of sensitive medical records in accordance with HIPAA regulations
• Providing administrative support to managers, billing, and expeditor teams

What You'll Bring

To succeed in this role, you'll need:

• High school diploma or equivalent
• Strong attention to detail and high typing accuracy (38+ WPM)
• Ability to multitask and work well under pressure
• Strong communication skills-written and verbal
• Familiarity with legal terms, subpoenas, depositions, and affidavits is a plus
• Proficiency in Outlook, Word, Adobe Acrobat, Windows; MR8 experience is a bonus
• Comfortable using standard office equipment (fax, scanner, copier)
• Willingness to work occasional overtime

Qualifications

While prior data entry experience is preferred, especially in legal or records-related environments, we're open to training the right candidate. You'll need:

• Excellent attendance and punctuality
• Ability to work independently while being a supportive team member
• Positive, solutions-oriented mindset with a commitment to high-quality work

Supervisory Responsibilities

This role is not a supervisor position.

Language Skills

Ability to effectively present information and respond to questions from internal and external customers whose first language is English.

Certificates, Licenses, Registrations

None

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle or feel objects, type and use mouse; reach with hands and arms; and talk and/or hear. The employee is required to sit for extended periods of time.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job, the employee regularly works in an office environment in a clerical environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets.

Travel Requirements

No travel expected for this position.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to the job at any time with or without notice.

AAP/EEO Statement

arenaflex prohibits discrimination based on race, religion, gender, national origin, age, disability, veteran status, marital status, pregnancy, gender identity, sexual orientation, or any other legally protected status.

EOE Employer/Vet/Disabled

If you require reasonable accommodation in the application process, please contact Human Resources at [email protected] for assistance. All other applications must be submitted online.

Compensation and Benefits

arenaflex offers a competitive hourly rate of $15.80 - $16.50 per hour, depending on experience. We also provide a comprehensive benefits package, including medical, dental, and vision insurance, 401(k) matching, and paid time off.

How to Apply

If you're a motivated and detail-oriented individual with a passion for data entry and records management, we encourage you to apply for this exciting opportunity. Please submit your application online, including your resume and a cover letter outlining your qualifications and experience.

Join the arenaflex Team

At arenaflex, we're committed to delivering exceptional service and support to our clients. We're seeking talented and dedicated individuals like you to join our team. Apply now and take the first step towards a rewarding career in the legal services industry. Apply for this job