Executive Assistant and HR Coordinator
Executive Assistant and HR Coordinator Remote Position | Preference for Candidates Located in the Inland Empire, CA or DFW Area, TX On Duty Health is a growing occupational health company providing onsite wellness and medical screening services for firefighters, law enforcement, and other public safety agencies across multiple states. We are seeking an Executive Assistant & HR Coordinator to support executive leadership, assist with HR and operational coordination, and help bring organization and consistency to a fast-moving remote company. This role is ideal for someone who is highly organized, proactive, emotionally steady, and enjoys helping teams and systems run smoothly behind the scenes. While this is a remote position, strong preference will be given to candidates located in the Inland Empire region of Southern California or the Dallas–Fort Worth area of Texas. Key Responsibilities and Executive Support
- Manage calendars, meetings, and scheduling coordination
- Track leadership action items and follow-up tasks
- Assist with travel coordination and administrative support
- Help organize operational documents, SOPs, and internal resources
- Draft and coordinate internal communications
HR and People Operations Support
- Coordinate onboarding and offboarding processes
- Maintain employee files and documentation
- Track trainings, certifications, and policy acknowledgements
- Assist with recruiting coordination and interview scheduling
- Support benefits and HR administrative processes
Operational Coordination
- Help improve communication flow across departments
- Assist with process documentation and organization
- Support project coordination and follow-through
- Help identify opportunities to improve efficiency and consistency
Qualifications
- Strong organizational and communication skills
- Ability to manage multiple priorities in a fast-paced environment
- High level of professionalism and discretion
- Strong attention to detail and follow-through
- Comfortable working independently in a remote setting
- Experience supporting executives, HR functions, operations, or project coordination preferred
- Proficiency with Microsoft Office, Teams, and cloud-based systems preferred
What We’re Looking For We are looking for someone who is:
- proactive rather than reactive
- solutions-oriented
- calm under pressure
- highly dependable
- adaptable and collaborative
- professional and kind in communication
- comfortable helping create structure within a growing company
Experience in healthcare, occupational health, remote operations, or public safety environments is a plus, but not required. Salary range expected to be approximately $65,000–$85,000 depending on experience and qualifications. To apply, please submit your resume along with a brief introduction explaining why you feel you would be a good fit for this role. Pay: $65,000.00 - $85,000.00 per year Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Retirement plan
- Vision insurance
Work Location: Remote Apply tot his job Apply To this Job