Accounts Receivable & Payroll Administrator

About the position VirtualResource (VR) is a boutique consultancy supporting companies to optimise their HR systems and Workday. We strive to be the go-to company that partners with businesses to optimise their HR technology landscape. Our people are our most important asset We recognise the need for a committed, skilled and loyal team and strive to create a working environment that is flexible, caring and considerate of all needs. We attract the best people and reward them appropriately Staff development and upskilling are core to what we do. We are looking for a detail-oriented Accounts Receivable & Payroll Administrator to manage invoicing, collections, payroll processing, and employee expenses. This role is key to ensuring accurate financial records, timely payments, and compliance with statutory and company policies. This is a part-time contract role (3 days / 24 hours per week), ideal for someone seeking flexibility while playing a key role in ensuring accurate financial records, timely payments, and compliance.

Responsibilities

• Issue accurate invoices and reconcile customer payments
• Monitor outstanding balances and follow up on overdue accounts
• Resolve billing queries and maintain AR records
• Prepare ageing reports and support cash flow forecasting
• Process payroll accurately and on time
• Maintain employee payroll data and ensure compliance
• Reconcile payroll and prepare reports
• Review and process employee expense claims and reimbursements
• Handle payroll and expense queries confidentially
• Support month-end/year-end processes
• Maintain organised financial records
• Assist with audits and finance team activities

Requirements

• 5+ years’ experience in accounts receivable and payroll processing
• Strong numerical and analytical skills
• High level of attention to detail
• Ability to manage sensitive and confidential information with discretion
• Excellent organisational and time management abilities
• Strong communication skills with a proactive follow-up approach
• Ability to work under pressure and meet tight deadlines
• Experience with payroll and accounting systems (e.g., Sage, Xero, SAP, or similar)
• Knowledge of local payroll legislation and tax regulations
• Experience handling employee expense management systems
• Relevant finance or accounting qualification (or working towards one)
• Advanced Excel skills (e.g., VLOOKUPs, pivot tables)
• Experience supporting audits or working within controlled financial environments
• Communicate clearly and professionally (in English) with suppliers, internal teams, and finance colleagues.
• Ability to explain financial information in simple, understandable terms
• Proactive in resolving queries or discrepancies.
• Reliability, and a willingness to contribute to continuous improvement are essential.
• Comfortable using email and video calls to stay connected with your team and ensure smooth collaboration.

Nice-to-haves

• A qualification in accounting, finance, or a related field
• Knowledge of ERP systems (Xero, Exact advantageous)
• Experience working in a shared service or large corporate finance environment

Benefits

• Flexible working environment
• Caring and considerate of all needs
• Staff development and upskilling
• Reward them appropriately

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