Nonprofit Controller Specialist

About Us

Jitasa is the first and largest international accounting and bookkeeping services provider dedicated solely to the nonprofit sector. Our name, Jitasa (ji-tah-suh), means “The Spirit of Serving Others.” It’s who we are and why we love playing a small role in the great work of our clients. We're accountants with two passions, numbers and helping the non-profit community. Why Join Our Team? We know that you have many employment opportunities, however few can match the unique and rewarding career that Jitasa offers. Join our team and we are committed to providing you the following:

• Clear Career Development & Opportunity – We love to promote from within.
• Culture, Comradery, & Community – We believe that work can and should be fun. We also share the same passion to help nonprofits do what they do best and that is what unites us.
• Mission-Driven Values, Meaningful Work – We truly believe in our core values – Conscientious, Gracious, Discipline, Integrity and Serve All– and they are what guide us as a company.
• Work/Life Harmony – We are proud to offer flexible work schedules when needed.
• Global Team Experience – We work closely with our international team members who all share our same passion for helping nonprofits.

We are seeking a detail-oriented and proactive Nonprofit Controller to oversee and modernize financial workflows, donor and grant management, and accounting operations for a portfolio of nonprofit clients. This role is ideal for someone who thrives in a firm or multi-client environment and enjoys improving systems, processes, and workflows across organizations.The ideal candidate brings hands-on experience supporting multiple nonprofits, optimizing financial operations, and working across modern accounting and financial technology platforms. This role plays a critical part in strengthening the financial health of client organizations by improving efficiency, accuracy, and visibility. Key Responsibilities: Financial Operations & Process Improvement

• Develop, implement, and continuously improve financial policies, procedures, and workflows tailored to nonprofit operations.
• Lead efforts to modernize accounting processes and ensure adoption of current financial technology.
• Manage Accounts Payable (AP) and Accounts Receivable (AR), including vendor and customer communications, payment negotiations, and follow-up on overdue or uncashed payments.
• Ensure strong cash flow management by overseeing deposits, invoice payments, and fund tracking.
• Support credit card management, including transaction coding, compliance, and timely payment processing.
• Partner closely with bookkeepers to coordinate invoice payments, coding updates, and reconciliations.

Grant & Donor Management

• Maintain and monitor grant reporting schedules to ensure timely and accurate submissions.
• Track grant fund allocations and investigate spending discrepancies.
• Oversee donor management processes, including donor statements and receipt issuance.

Payroll & HR Coordination

• Collect, review, and approve timesheets to ensure payroll deadlines are met.
• Act as a liaison with HR on payroll-related matters, including employee classifications and payroll tax selections.

Compliance & External Coordination

• Stay current on nonprofit compliance requirements and ensure proper documentation and reporting.
• Serve as the primary point of contact for external audit partners by preparing documentation, policies, and financial context (audit coordination only; audit execution not required).

Experience & Qualifications

• Undergrad or Masters with Accounting Focus
• Experience overseeing accounting operations for multiple nonprofit organizations (firm, outsourced accounting, or multi-client environment strongly preferred).
• Proven ability to modernize processes, improve workflows, and implement or optimize financial systems.
• Experience working in accounting systems beyond QuickBooks Online (e.g., Sage Intacct, NetSuite, Financial Edge, or similar).
• Strong understanding of nonprofit accounting, grant tracking, and donor reporting.
• Comfortable collaborating cross-functionally with bookkeepers, HR, and client leadership.
• Data conversion or system migration experience
• This role is not intended for CPAs or auditors and does not require public accounting or audit backgrounds.

If you’re hard-working, growth-oriented, and passionate about supporting nonprofits through strong, modern financial operations, Jitasa offers a career with both purpose and opportunity. Job Type: Full-time Pay: $110,000.00 - $140,000.00 per year Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible schedule
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Vision insurance

Application Question(s):

• Please describe your years of experience with Grant Management, Donor Management and creating Accounting policies/procedures:

Education:

• Bachelor's (Preferred)

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