Facility Coordinator/ Receptionist - Hybrid
• Assist Sr. Facilities Manager with administrative support
- Provides front reception desk support for guests, visitors and employees
- Assist in oversight and coordination of janitorial, food service, coffee services, badging, fitness center waivers
- Management of stocking of pantry/office supplies
- Coordination of incoming/outgoing mail
- Issue office announcements via electronic distribution lists
- Assists with dispatching of maintenance service requests to Landlord
- Organize and maintain filing system for all reports, vendor invoices, proposals, etc.
- Maintain current list of vendor contacts, emergency contact info, property information
- Bachelor degree and/or adequate experience
- Proficiency in Microsoft Office Products including Outlook, Word, Excel, and PowerPoint
- Security clearance is preferred but not required
- Strong communication and analytical skills
- Must have a "team player attitude". Positive, outgoing, customer service orientation is a must
- Highly organized, efficient, and extremely detail oriented
- Ability to prioritize work among multiple tasks in a deadline driven environment, while interacting with varying seniority levels
- Demonstrated strength in oral and written communication skills
- Ability to interact and communicate with professional courtesy and tact among vendors, employees, guests at all levels of our organization
- Individual should be self-motivated and have the capacity to take on additional responsibilities as needed
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