Experienced Administrative Assistant/Data Entry Specialist – Grants Management and Financial Systems Support

At arenaflex, we're dedicated to fostering a collaborative and innovative work environment that empowers our team members to excel in their roles. As an Administrative Assistant/Data Entry Specialist, you'll play a vital part in supporting our team's success by providing exceptional administrative support, managing data entry, and maintaining various systems, including grants management and financial systems.

About arenaflex

arenaflex is a leading organization in the industry, renowned for its commitment to excellence and innovation. Our team is comprised of talented professionals who share a passion for making a positive impact. We're proud to offer a dynamic work environment that encourages growth, learning, and collaboration. As an Administrative Assistant/Data Entry Specialist, you'll have the opportunity to work with a talented team of professionals who are dedicated to achieving our organization's mission.

Responsibilities

As an Administrative Assistant/Data Entry Specialist, you'll be responsible for the following key tasks:

• Grants Management System Expertise: Maintain expert knowledge of the grants management system and the funding search system, ensuring updates and troubleshooting as necessary.
• Data Entry and Maintenance: Perform compliant and accurate data entry into the grants management system for pre and post-award processes.
• Help Desk Support: Serve as the primary point of contact for help desk requests, resolving challenges and errors.
• Award Close-out Process: Assist with the award close-out process and ensure timely updates in the grants management system.
• Reporting and Analysis: Execute periodic reports and review the status of proposals, identifying inaccuracies and communicating them to the Executive Director.
• Corrective Action: Take corrective action in the system as instructed by the Executive Director.
• Customized Funding Searches: Manage requests for customized funding searches and maintain a tracking system for follow-up and metrics.
• Workshops and Training: Develop and facilitate workshops and training on the grants management and funding search systems.
• Office Support: Collaborate with the purchasing/travel agent to manage office supplies and maintain inventory.
• Financial System Support: Perform data entry in the financial system and provide administrative support to the Controller.
• Executive Director Support: Provide administrative support to the Executive Director and colleagues as needed.
• University Office Communications: Manage university office communications and updates, including IT and email distribution.
• Website Updates: Update the RI website as directed and perform general office support tasks.
• Event Coordination: Assist with the coordination of Research Institute hosted events and recommend improvements to workflow and processes.

Requirements

To be successful in this role, you'll need to possess the following essential qualifications:

• Strong Understanding of Technology: A strong understanding of technology and data management systems is crucial for this role.
• Independence and Collaboration: The ability to work independently and collaboratively within a team is essential.
• Data Entry and Administrative Experience: Experience with data entry and administrative support tasks is required.

Nice-to-Haves

While not essential, the following qualifications would be beneficial for this role:

• Grants Management System Experience: Experience with grants management systems or financial systems would be an asset.
• Workshop Development and Training Facilitation: Familiarity with workshop development and training facilitation would be beneficial.

Benefits

As an Administrative Assistant/Data Entry Specialist at arenaflex, you'll enjoy a comprehensive benefits package, including:

• 401(k) Plan: A 401(k) plan to help you save for your future.
• Dental Insurance: Comprehensive dental insurance to ensure your oral health.
• Health Insurance: A range of health insurance options to suit your needs.
• Paid Time Off: Generous paid time off to relax and recharge.
• Vision Insurance: Comprehensive vision insurance to protect your eye health.

How to Apply

If you're a motivated and detail-oriented individual with a passion for administrative support and data entry, we encourage you to apply for this exciting opportunity. Please submit your application through our website, and we'll be in touch to discuss your qualifications further.

Contact Information

If you have any questions or would like to learn more about this role, please don't hesitate to contact us at [arenaflex email address]. We look forward to hearing from you! Apply for this job