Construction Services Coordinator

• $90,000 - $110,000 base salary range + annual bonus potential!

• 100% remote in the United States

Do you hunger for more? Potbelly Sandwich Shop is looking for friendly and outgoing people who enjoy working in a fast-paced, friendly environment. We are where good vibes and great careers are a way of life! What started as a small antique store in 1977 has become a nationally recognized neighborhood sandwich shop with over 400 locations across the United States. But toasty sandwiches are only as good as the people behind them. And yeah, we've got the best. Ready to join our growing Potbelly Nation? What's In It For You**:

• Competitive pay with performance-based annual raises!
• Medical, Dental & Vision Insurance
• Domestic Partnership Benefits
• Paid Parental Leave
• FSA and HSA with Employer Contribution
• Commuter Benefit Program
• Retirement Savings 401(k) WITH company match
• Employee Assistance Program
• Paid Time Off
• Discount Program
• Flexible Work Schedule
• Career growth opportunities
• *If hired, you must meet and maintain all eligibility requirements to qualify**

Job Title: Construction Services Coordinator GENERAL DESCRIPTION This role will provide support in developing company shops and franchise shops in the coordination, planning, and implementation of new shop design. FOCUS

Responsibilities

• Manage the development team's project tracking documents and project management platform on a weekly basis and distribute reports to the team.
• Manage vendor communications and relationships, including confirmation of inventory, stock, and quantities.
• Manage and distribute monthly vendor reports with project status.
• Review construction documents and work with vendors to obtain cost estimates for all new construction projects, both company and franchise. Quotations to be reviewed against drawings to ensure accuracy in amounts and quantities. (FF&E, mechanical, lighting, millwork/workshop, etc.).
• Manage order placement and payment tracking for all new construction projects, both company and franchise. (FF&E, mechanical, lighting, millwork/workshop, etc.).
• Track and manage orders with Construction Managers and Franchisees for all new construction projects to ensure deliveries are coordinated with construction install schedules. (FF&E, mechanical, lighting, millwork/workshop, etc.).
• Assist Construction Managers to maintain budgets for each company project, including GC bids and vendor quotations.
• Assist with setting up building utilities and coordinate account setup for new company locations.
• Perform such other related tasks as reasonably requested.
• Potential opportunity to assist and work on Refresh Projects as the schedule allows

Skills

• Process and detail-oriented with the ability to execute tasks within the parameters outlined by the Development Leadership Team.
• Highly organized self-starter with excellent time management skills, with the ability to multitask.
• Able to think critically to prioritize duties and tasks with a sense of urgency.
• Strong communication skills, both written and oral.
• Strong presentation skills, in person and especially virtually on camera.
• Excellent collaborative skills that demonstrate teamwork, creativity, and innovation.

ESSENTIAL PHYSICAL FUNCTIONS

• Must have the ability/stamina to work 45-50+ hours a week
• Must be able to work in both warm and cool environments, indoors and outdoors
• Must be able to engage in problem-solving skills to help identify and solve potential issues
• Ability to stand/walk for 9-10 hours per day and sit for 1-2 hours per day
• Must be able to lift up to 50 pounds occasionally
• Will frequently reach, feel, bend, stoop, carry, finely manipulate, and key in data

EXPERIENCE, EDUCATION, AND BEHAVIORS

• Must represent The Potbelly Values.
• Demonstrated success in meeting or exceeding goals and deadlines.
• Must be coachable, driven, focused, confident, and a self-starter
• Cool and collected under pressure.
• Must be passionate about the food business in general and Potbelly in particular
• Proficient in Microsoft Software - Specifically Excel, Word, and PowerPoint
• Proficient in reading and understanding Construction Drawings for order procurement.
• Experience with CRM, FranDash, SmartSheet/PM for collaboration and communication
• Knowledge of AutoCAD, Adobe Creative Suite, or Bluebeam/Revu is a plus
• Minimum of 3-5 years of experience in restaurant construction services or project management
• Must have experience performing in a fast-paced environment
• Must strive for excellence and have only the highest integrity in their intentions
• Bachelor's degree ina related field (BA or BS in Interior Design or Architecture)

Potbelly actively creates and promotes an environment that is inclusive of all people and their unique abilities, strengths, and differences. We respect and embrace diversity in each other, our customers, suppliers, and all others with whom we interact as an essential component in the way we do business. Diversity only strengthens our Potbelly vibe, who we are, and how we work. We're an equal opportunity employer. Each applicant will be considered for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity, national origin, veteran status, or any other basis protected by applicable federal, state or local law. Application Deadline: Applications must be submitted by [5/31/2026] to be considered for this position. The posting may close earlier if a suitable candidate is selected before the deadline. Apply tot his job Apply To this Job