Accounts Receivables Specialist

MISSIONS INC. PROGRAMS Receivables Specialist 1.0 FTE (Non-exempt) Department: Judy Retterath Withdrawal Management Center at Missions, Inc. Programs Reports to: Accounts Receivable Supervisor Location: Plymouth, MN (Hybrid possible) Hours: FT, 40 hours per week Mission Statement: Missions Inc. Programs provides a collaborative community and safe space where individuals are empowered to heal and transform their lives. Our vision is a world where every person recognizes their inherent worth and lives with dignity, free from addiction and violence. Our values include:

• Affirming human worth
• Fostering self-determination
• Valuing diversity
• Seeking social justice

Position Summary: The Receivables Specialist at the Judy Retterath Withdrawal Management Center plays a key role in managing the financial aspects of client services. This position requires an individual with strong organizational skills, attention to detail, and the ability to effectively communicate with clients and internal teams. The Specialist will be responsible for billing, account management, and coordination with both private and government insurers, ensuring smooth financial operations and client satisfaction. Position Responsibilities:

• Monthly Billing & Accounts Management: Process accurate and timely billing for all private insurance companies as well as county contracts for services rendered, ensuring compliance with billing guidelines and timelines.
• Insurance Coordination: Work with private insurance providers and government programs (e.g., Medicaid, Medicare) to verify coverage and process preauthorizations for client services.
• Client Documentation: Collect, maintain, and review client documentation to ensure compliance with preauthorization requirements and billing processes. Follow-thru with any follow up needed from insurance company and for denials/appeals.
• Account Monitoring: Monitor client accounts for outstanding balances and discrepancies, ensuring prompt follow-up on unresolved issues, and coordinating resolution efforts with clients and insurance providers.
• Accounts Reconciliation: Perform monthly reconciliation of accounts receivable (AR), ensuring all transactions are accurately recorded, and perform periodic AR reviews with program staff to maintain up-to-date records.
• Quarterly AR Review: Attend quarterly reviews with program staff to discuss outstanding balances, billing issues, and strategies for improving AR management and collection processes.
• Confidential Record Maintenance: Maintain client records in compliance with privacy laws (HIPAA) and organizational policies, ensuring data confidentiality and security.
• Customer Service: Provide exceptional service to clients regarding billing inquiries, payment arrangements, and clarifying any questions related to their accounts or services received.
• Collaboration: Work closely with finance and JRC staff to support the program's overall operation.

Required Qualifications:

• Proven experience in accounts receivable, insurance billing, or related administrative functions, preferably in a healthcare or social service setting.
• Strong understanding of insurance processes, preauthorizations, and contract billing.
• Excellent organizational skills with the ability to manage multiple priorities and meet deadlines.
• High attention to detail and accuracy in managing financial data.
• Strong written and verbal communication skills, with the ability to interact professionally with clients, insurance providers, and team members.
• Ability to pass a criminal background check.
• Ability to maintain confidentiality and uphold ethical standards in handling sensitive client information.
• Proficient in Microsoft Office, especially Excel, and other financial management software.

Desired Qualifications:

• Experience working with government-funded programs such as Medicaid or Medicare.
• Familiarity with HIPAA regulations and other privacy standards.
• Previous experience in a behavioral health or addiction treatment setting.
• Previous experience with MN-ITS and other insurance platforms.

Physical Demands:

• Ability to work at a computer for extended periods.
• Occasional lifting of office supplies or files (up to 25 pounds).
• Must be able to bend, stoop, kneel and climb (ascend and descend) flights of stairs.
• Other lifting or physical requirements as added from time to time, or as required to perform the essential functions of the position.

Compensation and Benefits:

• Salary range: $48,000 – $52,000/year depending on qualifications & experience
• Benefits: Health and Dental Insurance, 403(b), Employer paid life insurance, virtual care benefits, long-term disability, PTO, and paid holidays.

​​​​​ Judy Retterath Withdrawal Management Center (formerly Mission Care Detox Center), opened in 1978 as Minnesota’s first licensed detoxification program. Forty years later, our facility continues to be a leader and innovator in Minnesota’s early recovery community, operating as one of the state’s first withdrawal management programs. Recently renovated, there has been no more exciting time to join our team as we grow our programming and pioneer best practices for this emerging field. Missions Inc. Programs is an Equal Opportunity/Affirmative Action Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Apply tot his job Apply To this Job