Manager, Accounts Payable (7060 - Accounting)

About the position Position is for an Accounts Payable Manager to work at EAH Corporate in San Rafael, CA. This is a hybrid remote position (2 days in-person/3 days remote). Responsible for leading and overseeing the end-to-end accounts payable function across multiple properties and funding sources. Ensures accuracy, timeliness, internal control integrity, and regulatory compliance of all AP activities, with a strong emphasis on HUD and affordable-housing requirements. Serves as the primary owner of AP policies, systems, staff supervision, and audit readiness. This position is characterized by a high degree of initiative, responsibility, accountability, and ability to work congenially with a wide variety of individuals. Understands and supports EAH’s mission and core values.

Responsibilities

• Leads and oversees the full procure-to-pay cycle, including invoice intake,

validation, coding, approval workflows, and payment processing.

• Supervises weekly disbursement cycles; ensure payments are accurate, timely,

and compliant.

• Reviews vendor statements, reconciliations, and AP aging reports; resolves

discrepancies.

• Monitors invoice volume and workload distribution to maintain operational

efficiency.

• Establishes, maintains, reviews, and enforces accounts payable policies and

procedures, including approval thresholds, documentation standards, and invoice coding requirements.

• Maintains strong internal controls to prevent duplicate payments, miscoding,

unauthorized spending or policy violations.

• Ensures AP activities comply with HUD, LIHTC, HOME, CDBG and other applicable

affordable-housing program requirements.

• Controls system access and segregation of duties; limits sensitive system

edits to AP management.

• Oversees AP processing within the property-management accounting system

(e.g., Yardi).

• Approves and maintains sensitive vendor and insurance data within the system.
• Ensures consistency and accuracy in invoice numbering, transaction notes, and

allocation coding.

• Directly manages and supports AP Supervisor(s) and AP Specialist(s).
• Provides training, guidance, and performance management to ensure staff

adherence to policies and regulatory standards.

• Promotes continuous improvement, documentation discipline, and accountability

within the AP team.

• Collaborates closely with Real Estate Management, Asset Management, Finance,

and Vendor Management teams.

• Serves as the primary AP point of contact for key external vendors and

utility providers.

• Provides Vendor Management with compliance-related data, including vendors

with expired insurance or documentation issues.

• Prepares AP metrics, reports, and compliance documentation for leadership.
• Serves as the primary AP contact during HUD audits, financial audits, and

monitoring reviews.

• Ensures all AP records are complete, organized, and maintained in accordance

with document retention policies.

• Oversees and/or centralizes annual 1099 preparation and filing.
• Leads implementation of process improvements identified through internal

reviews and audits.

• Acts as escalation point for complex AP, vendor, or compliance issues.
• Actively participates in EAH’s Injury and Illness Prevention Plan.
• Regular and predictable attendance.
• Other duties as assigned.

Requirements

• Bachelor’s degree in Accounting, Finance, or related field. 5+ years of

progressive experience managing accounts payable operations in a multi-property or multi-entity environment, including experience leading AP process improvement or system control initiatives. 1+ years of progressive experience with property management accounting systems, accounts payable software and automation tools (Yardi or similar preferred). 2+ years of supervisory or management experience.

Benefits

• We offer a comprehensive benefits package that includes medical, dental, vision,

disability and life insurance, as well as a 403(b) retirement plan with a 5% match.

• We also offer generous vacation accrual, holiday schedule, and work

schedule flexibility.

• 15 days of vacation per year (which increases based on years of service)
• 10 paid sick days per year
• 13 paid holidays
• Flexible Start Times (REM Onsite Positions)
• Competitive Salaries
• 403b Retirement Plan with a match to every dollar you save for retirement, up to

5% of your pay

• EAH Wellness Program
• Comprehensive Employee Medical Insurance
• Affordable Dental & Vision Insurance
• Flexible Spending Account
• EAP – Mental Health, Financial and Legal Services
• $1,500 Employee Referral Program
• EAH University, an in-house training program

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