Workplace Experience Coordinator; Phoenix, AZ

Position: Workplace Experience Coordinator (Phoenix, AZ)

About Us

Inspired by faith. Driven by innovation. Powered by human kindness. We are building a healthier future for all through our integrated health services. As one of the nation’s largest nonprofit Catholic healthcare organizations, we deliver more than 20 million patient encounters annually through more than 2,300 clinics, care sites and 137 hospital-based locations, in addition to our home-based services and virtual care offerings. With more than 157,000 employees, 45,000 nurses and 25,000 physicians and advanced practice providers across 24 states and contributes more than $4.2 billion annually in charity care, community benefits and unreimbursed government programs. Together with our patients, physicians, partners, and communities, we are creating a more just, equitable, and innovative healthcare delivery system.

About the Role

As a CBRE Workplace Experience Coordinator, you will be the integral administrative anchor of our multi story corporate office in Phoenix, AZ. This dynamic, client-facing role is crucial in creating a seamless, productive, and welcoming environment for all occupants of our corporate office. This role encompasses a broad range of responsibilities, from managing meeting logistics and supporting front desk operations to assisting with office space management and fostering strong internal connections. We are looking for someone that is proactive, adaptable, and highly organized individual with exceptional customer service and communication skills, ready to hit the ground running in a fast-paced environment. This job is part of the Workplace Experience function. They are responsible for providing world-class customer service to the clients and visitors of a designated building. What You’ll Do

• Coordinate the setup and configuration of meeting rooms for various purposes, including training sessions and all-hands meetings.
• Manage the meeting room calendar, scheduling, and logistics to ensure efficient use of space.
• Set up, operate, and troubleshoot projectors and other audio-visual equipment.
• Assist with minor technical support for AV issues during meetings.
• Provide comprehensive front desk coverage, including greeting, directing, and assisting vendors, visitors, and onsite team members.
• Manage general administrative duties and act as a central point of contact for inquiries.
• Assist with the reception desk operations as needed, while also supporting various office areas.
• Maintain and monitor stock levels of office supplies, submitting replenishment requests as necessary.
• Ensure communal areas, such as coffee stations, are well-maintained, clean, and stocked with fresh coffee and supplies.
• Assist with space management programs, including documenting seating arrangements and department locations to facilitate easy employee location.
• Perform light physical tasks, including moving and rearranging furniture (up to 50 lbs) to accommodate various meeting and office configurations.
• Deliver outstanding customer service to all internal and external stakeholders, fostering positive relationships.
• Build a strong network of connections with onsite coworkers to enhance operational efficiency and support.
• Provide general assistance and support to colleagues across the office as required.
• Utilize Microsoft Office Suite and Google Suite to track information, manage schedules, and communicate effectively.
• Prioritize and manage a multitude of tasks simultaneously, demonstrating strong organizational skills.
• Maintain clear, concise, and professional communication in all interactions, given the extensive client-facing nature of the role.
• Follow property-specific security and emergency procedures. Notify appropriate parties to ensure the safety of all individuals in the building.
• Coordinate with vendors who supply services or goods to the workplace.
• Explain detailed and/or complicated information within the team. Follow specific directions as given by the manager.
• Impact through clearly defined duties, and methods and tasks are described in detail. Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.

What You’ll Need

• High School Diploma or GED with up…

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