Vendor Management, Operations Analyst
About the position Stellantis Financial Services (SFS) is the new captive finance company for one of the world's leading automakers and a mobility provider with iconic brands including Abarth, Alfa Romeo, Chrysler, Citron, Dodge, DS Automobiles, Fiat, Jeep, Lancia, Maserati, Opel, Peugeot, Ram, Vauxhall, Free2move and Leasys. Our exciting growth provides opportunities to advance your career as we successfully lead products and services from a small to midsize company in just a few years. Join our world class team and culture and contribute to our core mission which is enhancing our customer's experience. Position Summary: The Vendor Management, Operations Analyst role is responsible for the end-to-end lifecycle of vendor onboarding, documentation management, data integrity, and ongoing vendor compliance. This position ensures that all vendor records, credentials, and supporting documents are accurately maintained, audit ready, and aligned with internal policies and regulatory requirements. The role partners closely with Procurement, Accounts Payable, Legal, Finance, and Compliance to support operational efficiency and reduce vendor related risk.
Responsibilities
- Onboard new vendors into master vendor database per established policies and procedures, partnering with Accounts Payable to provide required documentation and support throughout the process.
- Maintain up-to-date vendor records, (e.g. company information, points of contact, service descriptions, onboarding dates, status changes) and uphold data integrity through standardized naming conventions, data fields, and file structures.
- Track, organize, and store required vendor documentation (e.g., contracts, insurance certificates, business licenses, W-9s) within designated systems or repositories.
- Monitor documentation of expiration dates and proactively notify internal stakeholders and vendors regarding renewals or missing items. Communicate updates to ensure timely completion.
- Provide vendor records, documentation, and system data to Procurement, Legal, Finance, and Compliance teams as needed.
- Support internal and external audits by collecting vendor files, maintaining audit-ready records, and generating routine vendor reports, logs, and lists to facilitate internal reviews, and tracking requirements.
- Identify data gaps, process inefficiencies, and recurring issues, and within vendor management workflows .
Requirements
- Minium three (3) years of experience in vendor management, procurement operations, contract administration, accounts payable, or a related operational role.
- Proficient in Microsoft Excel, Word, and Outlook, with experience using Procurement, Vendor Risk Management, and Accounts Payable systems.
- Strong attention to detail to maintain accurate and compliant vendor records in vendor management systems, ERPs, or procurement platforms.
- Skilled at generating reports, logs, and status summaries from vendor systems or spreadsheets.
- Ability to consistently follow documented procedures, workflows, and checklists.
- Clear, professional written and verbal communication skills for interacting with internal stakeholders and external vendors.
- Collaborative mindset approach with internal stakeholders and vendors.
- Strong problem-solving skills with a focus on timely resolution and appropriate escalation.
- Excellent organizational and time management skills.
Nice-to-haves
- Prior experience working in a regulated industry (e.g., financial services, healthcare, energy).
- Understanding of vendor management concepts, including vendor risk practices, compliance requirements, document controls, and database maintenance.
- Familiarity with conducting comprehensive vendor analysis, including review of documentation, performance metrics, and compliance indicators.
- Ability to adapt to shifting priorities and evolving business needs.
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