Chief of Staff – Executive Assistant, AI

Job Description:

• Translate CEO/Board vision into clear company priorities, OKRs, and execution plans.
• Drive cross-functional initiatives, process improvements, and systems that support growth.
• Prepare CEO for board, investor, and client engagements; manage executive meetings and follow-ups.
• Provide research, data, and analysis to inform strategic decisions.
• Act as liaison between CEO, leadership team, and wider organization.
• Lead high-impact initiatives (new market entry, acquisitions, organizational scaling).
• Run and facilitate executive leadership meetings, ensuring follow-through.
• Track key metrics, projects, and accountability against company goals.
• Draft CEO communications (internal and external).
• Coordinate investor and board materials.
• Identify bottlenecks and resolve cross-departmental issues.
• Drive “CEO-only” projects to completion without constant oversight.
• Serve as an early warning system for risks or gaps in execution.

Requirements:

• 7–12+ years’ experience supporting CEOs/Founders in entrepreneurial, fast-scaling small and medium size, award winning companies
• Worked for a 100-300 staff company during their growth curve ideally twice, for 3-5+ years (candidates)
• Comfortable managing and facilitating executive director board-level meetings, notes, materials, investors, VVIPs, and confidential projects, while also handling calendar, travel
• Deep business understanding of D2C/eCommerce/digital marketing/digital marketplace models/online training courses/digital coaching apps
• Passionate about one or more sports, health, wellness, fitness, supplements, at an advanced level like a biohacker.

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