Executive Assistant (Madison, WI - Hybrid)

TruStage is dedicated to making a brighter financial future accessible to everyone and fostering a diverse and inclusive environment. They are seeking an Executive Assistant to support senior management by organizing administrative activities, managing calendars, and enhancing workflow efficiency. The role requires flexibility and the ability to assist in various projects while maintaining confidentiality.

Responsibilities

• Assist in management of senior management calendars and activities to allow senior manager(s) to achieve corporate/divisional objectives
• Provide assistance in development of agendas, presentation materials, meeting deliverables and meeting follow-up items
• Under direction of senior management, assist in response of internal/external inquiries
• Participate and assist in activities, internal or external, to complete assigned projects in cooperation with senior management
• Participate in streamlining and adding efficiency to administrative workflow processes
• Assist in supporting the migration to new technologies to allow for new process improvements and efficiencies
• Composes routine correspondence, correct grammar, punctuation and spelling
• Maintain and update office supplies, compile data for routine reports, answer telephone calls, and coordinate travel arrangements as required

Skills

• High School diploma or equivalent
• One to three years administrative work experience
• Plan, organize and assist in multiple projects/assignments
• Word processing, spreadsheet, graphic software and Internet/Intranet applications
• Provide internal/external customer services
• Identify and create solutions for electronic & hardcopy organizational systems to include electronic databases, tracking systems
• Ability to use analytical thinking and problem-solving skills on own initiative
• Keyboarding skills 50 WPM
• Ability to communicate via verbal and written communication clearly and effectively
• Broad knowledge of Microsoft Office Suite such as Word, PowerPoint and Excel

Benefits

• Medical
• Dental
• Vision
• Employee assistance program
• Life insurance
• Disability plans
• Parental leave
• Paid time off
• 401k
• Tuition reimbursement

Company Overview

Company H1B Sponsorship