Development Events Coordinator

Giving Kitchen is a non-profit organization headquartered in Atlanta, Georgia, dedicated to supporting food service workers in need. The Development Events Coordinator will assist in planning, coordinating, and executing various events to enhance relationships and support the organization's mission.

Responsibilities

• Assist Giving Kitchen’s Director of Development Events in organizing and executing headquartered GK events that build and enhance relationships in support of Giving Kitchen
• Event Planning & Logistics: o Assist with and support event timelines, planning and execution
• + Draft and send out event communications to various event partners (third party contractors, host venue staff, vendors, GK staff, etc.)
• + Assist with maintaining records of event permits, F&B partner information and event needs. o Solicit and review RFPs as needed
• + Schedule site visits and meetings as needed
• + Assist with identifying event supply needs, sourcing and ordering. Assist with maintaining inventory of existing supplies in event cage (linens, disposables, beverages, etc.)
• + Manage event ticketing and auction site including set up, maintaining event databases, track RSVPs, coordinate guest table assignments, and assist with donor and guest communications
• + Work with Marketing/Communications to prepare event materials such as programs, signage, and marketing collateral
• + Track event expenses and assist with vendor invoicing and payments
• + Support event silent and live auction procurement, auction software, and post event auction communications/fulfillment, item delivery and pickup
• + Assist with planning and logistics for auction lot trips and events
• + Work closely with team members, volunteers, and other departments to ensure successful event execution
• On-site Event Management:
• + Provide on-site support during events, helping to ensure all logistics run smoothly. Troubleshoot any issues that may arise during events, addressing problems quickly and effectively
• + Oversee registration and check in areas, systems and guest flow to ensure a seamless experience for event guests
• + Support the setup and teardown of events, including equipment, décor, and supplies
• Post-Event Activities:
• + Assist in the evaluation of events by collecting feedback and data on attendee satisfaction where applicable
• + Help with post-event communications, including thank-you notes, surveys, and reporting on event outcomes
• + Assist with post-event logistics such as equipment return and vendor payments. o Compile reports and metrics related to event attendance, donations, and overall success
• + Coordinate with other departments and IT to extract complete and accurate event data from event software and uploading into CRM
• + Assist with coordination of post-event debriefs and capturing feedback, with staff (internally) and partners (externally)
• + Support ongoing fulfillment/redemption of auctions items and experiences
• Additional Duties
• + Ensure that all fundraising materials are in accordance with Giving Kitchen policy and are aligned with proven practices
• + Support Community Engagement team with event logistics and ticketing/RSVP platforms for 3rd party events, Signature Events in markets beyond Atlanta, and Community Engagement events as needed

Skills

• 1-3 years' experience in nonprofit special event fundraising preferred
• Knowledge of fundraising and donor engagement strategies
• Ability to communicate effectively in writing, on the phone, and in person
• Excellent computer skills. Exhibit strong grammar/proof reading skills and proficiency in using Microsoft Office programs
• Proficiency in working with donor/constituent (Salesforce) database systems preferred
• Experience with event hosting platforms such as Classy, OneCause, and/or GiveSmart, a plus
• Possess strong organizational and time management skills
• Ability to rally others to a common goal
• Personable, yet professional
• Commitment to accuracy, excellent attention to detail, highly efficient and conscientious about thorough follow-up
• High degree of initiative, self-motivation, and resourcefulness
• Ability to work under and remain calm in the face of continuous and multiple deadlines and evolving priorities
• Ability to manage multiple projects simultaneously
• Team player who enjoys collaborating with professionals, peers, volunteers, and those served by the organization
• Some nights and weekends required
• Ability to lift and transport items up to 25 pounds
• This role requires the ability to be on-site for extended event hours, including prolonged standing, walking, and active coordination throughout the day
• Enthusiastic about promoting the growth and success of Giving Kitchen
• Empathetic and understanding of the challenges faced by the clients Giving Kitchen serves, while remaining focused on the goals for program delivery
• A good listener, respectful to all constituents, able to balance diverse agendas and points of view, while maintaining a sense of common purpose and organizational vision
• A strategist, who is organized, creative, and financially astute
• Has a passion for the food service industry (bonus if you have worked in one)

Benefits

• Competitive salary
• Health insurance
• 401K Retirement Planning with Employer Match
• Very generous Paid Time Off and holiday benefits
• Parental Leave
• Hybrid work schedule
• Be part of a fast-growing, community-minded, well-respected nationally recognized nonprofit.

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