ICAT LOGISTICS INC - Sr. Operations Agent

ICAT LOGISTICS INC

The role of Sr. Operations Agent is client facing to provide the highest-level customer experience through the processing of import shipments. This involves commercial cargo with some contractor cargo. The role will rate quotes, make decisions regarding vendors, invoice amount and profit margin. The role will create SOPs, provide day-to-day coordination, execution and tracking of shipments, which could be domestic and/or international.

Essential Duties and Responsibilities

• Prioritize, schedule, and route shipments for transportation throughout the U.S.
• cargo requirements including spot bidding and GFM knowledge for Government clients, if applicable
• Complete day-to-day coordination, execution, and tracking of shipments
• Schedule and arrange pickups and deliveries
• Book space with carriers
• Negotiate rates with trucking companies, carriers, and cartage agents
• Complete required documentation
• Prepare quotations for ICAT clients
• Track and trace freight, as well as provide estimated times of arrival and verify piece counts
• Gather proof of deliveries and enter them into the operating system
• Request and enter vendor costs into each shipment and prepare to invoice within the time frame of ICAT policy
• Keep the information in the TMS (operating platform) updated and accurate
• Including tracking notes, service issues, and vendor issues
• Ensure that all industry and ICAT compliance requirements are met
• Make business decisions regarding the choice of vendor, customer invoice amount, and profit margin
• Provide innovative solutions to customer service issues/barriers
• Develop and implement creative solutions to enable cost savings and improve margins
• Create and implement standard operating procedures and/or automation; make suggestions for increased efficiency
• Collaborate with management and the team to establish and implement plans for meeting short- & long-term goals
• Assist in training and mentoring new team members
• Build and maintain strong relationships with customers and vendors
• Join sales calls with key accounts to cultivate relationships
• Work with vendors to negotiate rates and/or handle discrepancies, and service issues
• Subject Matter Expert for operations questions from various departments
• May assist management in leading team meetings to review carrier options, changes, opportunities and provide ideas for continued team growth and development
• Be a leader through actions, communication, and mentoring.
• May be required to work after hours on call as determined by management.
• Perform other duties as assigned

Qualifications & Skill Requirements

• Bachelor’s degree or equivalent experience
• 4+ Years of transportation and/or freight forwarding experience in import shipments
• Experience working with government or Department of Defense shipments
• In depth knowledge of LTL, TL, and expedited ground services
• Expertise in the NMFC and density rating
• Industry experience with rating and routing freight., spot quotes, partial TL and volume LTL
• Understanding of major carriers, including those who serve Canada and Mexico
• Proven track record of building relationships and gaining credibility with customers and vendors
• For Government clients additional qualifications required:
• Advanced knowledge of operating government freight.
• Experience working in the USTRANSCOM program a plus.
• Knowledge of: FMC, IMCO, ITA, TSA, C-TPAT, HAZMAT, US Customs Border Protection (CBP).
• Functional knowledge of international regulations and compliance procedures in air/ocean freight.
• Expert in negotiating rates with trucking companies, carriers, and overseas partners, etc.
• Knowledge of international and domestic geography, including countries & major cities
• Proven analytical and problem-solving skills in a logistics environment
• Intermediate skills with Microsoft Office products
• **Hours will be 10:00-18:00 or 11:00-19:00 EST

Key Competencies

• Excels in meeting deadlines and demonstrates superior time management skills.
• Natural ability to multi-task in a fast-paced work setting, strong attention to detail.
• Proven analytical, problem-solving skills in a logistics environment.
• Ability to work in a time-sensitive environment
• Desire and drive to learn and grow
• Highly motivated team player with an outgoing and positive work attitude
• Well organized, able to plan and effectively set priorities for implementation
• Ability to be flexible as priorities shift
• Demonstrated ability to work in a client centric environment
• Ability to relate to and successfully interact across a variety of settings and work well with a broad and diverse workforce throughout the organization
• Outstanding communication skills - Excellent verbal and written with an emphasis on listening
• Understanding and responsive to situations that require a sense of urgency
• Consistent in follow-up and follow-through
• Credible with a high level of personal integrity
• Adaptive to ICAT’s core values

Salary Range: $72,000 - $85,000

Join Our Team

If you’re ready to take the next step in your career with a company that values your dedication and contributions, we encourage you to apply.

Learn more about our available opportunities by visiting https://icatlogistics.com or by contacting our Senior Talent Business Partner, Cindy Meckling, at [email protected].

We are not accepting inquiries from recruitment agencies or third-party vendors for this position. Unsolicited outreach will not be considered.