Require Attendance Secretary (10 months) in Connecticut
Job title: Attendance Secretary (10 months)
Company: Naugatuck School District
Job description: Responsible for the day-to-day collection, processing, data entry and reporting of student attendance information for Naugatuck High School as well as administrative support for the Naugatuck High School nurses office.
Essential Duties and Responsibilities:
- Listen to messages and answer phone calls regarding student attendance calls and log all attendance information into Powerschool with absence code and time.
- Sign in tardy students using Plasco-Tracs and transfer all student times and codes into Powerschool from Plasco-Tracs. Keep track of students who are late more than three (3) times and send to ISS.
- Call home on all dismissal notes, write passes and log code and time into computer.
- Record all Dr.?s notes, court notes, early dismissals, automated phone report, etc. into Powerschool paying particular attention to special requests from notes and notifying nurses and counselors as to content of note. File all notes in student file.
- Enter ISS and OSS students from Dean?s office into Powerschool.
- Record study hall cuts and notify Dean?s office when a student has reached 4/5 times. Issue detentions for cuts and record in Powerschool.
- Responsible for tutored student?s attendance.
- Record all field trips, activity absences and any changes made by teachers.
- Interact with parents, teachers administrators, students, nurses and guidance to ensure proper attendance codes are recorded correctly.
- Check I.D.?s of visitor/parent through Powerschool to ensure safety of student.
- Run Daily Attendance Report and send to teachers, administrators, guidance, nurses and other secretaries.
- Copy requests for immunizations and medical information for legal requests, graduated students returning to college and for employment. Input immunizations and mandated screening results into Powerschool.
- File Dr.?s notes, coaches communications, parent notes and other legal forms (i.e. 504 paperwork) into health record and fax any requests to MD offices as needed.
- Process, distribute and monitor compliance of staff/teacher emergency forms and blood borne pathogen forms.
- Administer emergency cards, place in appropriate draw for use and update Powerschool with any new information.
- Process all 10th grade and sports physicals and electronic record of immunizations for colleges. Process and mail 10th grade mandated physical letter. Mail exclusion letter for current 10th grade student without physicals.
- Input all health information for registrations into Powerschool. Prepare packets for registration for following year.
- Check immunizations for juniors and add new information into Powerschool for accuracy and for anticipated college applications
- Perform all other related duties as needed and at the direction of the Principal.
- High School Diploma required.
- A minimum of 2-5 years secretarial experience
- Knowledge and proficiency in the use of computers and office equipment.
- Proven ability to work with confidential information and ability to work with a high volume of data and perform duties accurately within established time frames.
- Prior secretarial experience in a school based setting strongly preferred.