Finance & Executive Operations Associate
About the Role
We are looking for a highly organised and detail-driven Finance & Executive Administrative Associate to support both our finance function and executive operations.
This role is designed to lighten the operational load of our finance team, ensuring day-to-day financial tasks, documentation, and compliance requirements are handled efficiently while also supporting key executive and corporate processes.
You will be working directly with the COO, requiring a high level of trust, discretion, and operational reliability.
Key Responsibilities
Finance & Bookkeeping Support
- Manage and maintain day-to-day financial records and smaller books to support the finance team
- Support the preparation of financial reports and documentation
- Ensure accuracy and organization of financial data across systems
Corporate & Compliance Support
- Assist with corporate filings, registrations, and compliance documentation
- Coordinate and prepare IP-related filings and paperwork
- Support legal and administrative documentation across entities
US Financial & Administrative Processes
- Assist with loan applications, credit card applications, and financial account setup
- Support sales tax and VAT filings and regional compliance (or coordinate with external partners)
- Maintain organized records of all regulatory and financial submissions
Executive & Operational Support
- Organize and maintain internal systems including Notion and Dropbox
- Ensure documentation is structured, updated, and easily accessible
- Support ad hoc executive and operational tasks as needed
Why Join Us
- Work closely with executive leadership and influence operational efficiency
- Play a critical role in supporting a scaling global business
- Opportunity to grow into broader finance, operations, or strategic roles
Requirements
Basic Qualifications:
- 3+ years of experience in finance, bookkeeping, or accounting support roles
- Strong background in Executive Assistance and finance is required
- Experience in an executive administrative or operations support role
- Understanding of basic accounting principles and financial processes
- Familiarity with US financial systems, applications, and compliance requirements
- High proficiency in tools such as Excel/Google Sheets, Notion, Dropbox, and accounting software (e.g., QuickBooks, NetSuite)
- Must be willing to travel on short notice if needed
- Must have a valid passport
Preferred Qualifications
- Experience supporting high-growth or eCommerce businesses
- Exposure to multi-entity or international operations
- Familiarity with IP filings, corporate governance, or legal documentation
- Knowledge of US sales tax and VAT processes
Benefits
Why Join Us
- Work closely with executive leadership and influence operational efficiency
- Play a critical role in supporting a scaling global business
- Opportunity to grow into broader finance, operations, or strategic roles