Finance and Business Operations Manager

Job Title:                                 Finance and Business Operations Manager, PRISM        

Department:                           Asia

Job Family:                             Program Support

Job Sub-Family:                      Multi-Discipline

Location:                                 Philippines/Malaysia/Indonesia - Remote

Workplace Designation:          Fully Remote

Term:                                       Term

Funding:                                 100% Direct

Status:                                        Contractor

Project Lead:                           Regional Manager, Asia-Pacific

GENERAL FUNCTION

The Finance and Business Operations Consultant– PRISM (FBOM) oversees project-based financial management, and provides operational and compliance advisory services to support the PRISM project. This engagement focuses on ensuring accurate financial planning and forecasting, strong internal controls, and adherence to donor-subgrant contract procedures The Consultant collaborates closely with HQ business finance and administration team, delivering periodic analyses, recommendations, and compliance support. 

Core Services & Deliverables

·        Financial oversight and planning for PRISM project:

·        Development and management of the PRISM budget in alignment with implementation plans.

·        Provide financial forecasts, cash-flow projections, and expenditure updates.

·        Conduct spending and burn-rate analysis; identify risks and recommend adjustments.

·        Deliver scenario modeling, and financial planning to support adaptive program management Compliance and risks management:

·        Advise on and support implementation of compliant financial, procurement, and operational procedures in line with donor and Internews policies.

·        Review payment requests submitted by field teams for proper documentation, and adherence to financial controls, prior to HQ processing

·        Maintain strong internal controls and high-quality financial documentation.

·        Collaborate on periodic compliance checks, desk reviews, and audits.

·        Flag financial or operational risks and escalate high-risk issues as needed

·        Subgrant financial management:

·        Review partner budgets, financial reports, and expenditure documentation.

·        Verify that expenditures are allowable, supported, and compliant.

·        Maintain complete and  audit-ready subgrant financial files.

·        Identify irregularities and recommend corrective actions with program teams.

·        Business operations support :

·        Advise on procurement, contracting, and consultant engagements.

·        Review procurement and administrative packages for completeness, documentation quality, and risk.

·        Support consultant budgeting, rate reviews, contracting, and onboarding.

·        Ensure all financial and operational documents meet donor and organizational requirements.

·        Financial Analysis and Reporting, including:

·        Prepare financial analyses, dashboards, and spending reviews for program leadership.

·        Identify under- or over-spending and recommend adjustments as needed.

·        Provide financial and operational insights for decision-making and donor reporting. Coordination and advisory support:

·        Work closely and collaborate with the Project Director, Program Manager, and HQ Finance teams.

·        Provide guidance to project team on financial procedures and compliance expectations.

BACKGROUND & QUALIFICATIONS

The requirements listed below are representative of the knowledge, skill, and/or ability required.

Required Competencies

·        Strong financial management, analytical, and forecasting skills.

·        Understanding of donor compliance frameworks and internal controls.

·        Ability to manage complex financial and operational processes in a fast-paced environment.

·        Excellent attention to detail and documentation quality.

·        Strong problem-solving and risk-identification skills.

·        Effective communication skills with dispersed teams.

·        Ability to manage competing priorities and operate under pressure.

·        Qualifications

·        Minimum 5 years of progressively responsible financial, operational, or compliance experience in donor-funded projects.

·        Experience supporting a country portfolio, preferably in Southeast Asia.

·        Strong skills in financial analysis, budgeting, expenditure monitoring, and reporting.

·        Knowledge of donor compliance (e.g., GAC, philanthropic donors).

·        Strong English fluency and writing skills.

·        Ability to coordinate effectively across geographies and time zones.

·        Desired Qualifications

·        Experience in media development or civil society programs.

·        Proficiency in one or more regional languages.

·        Performance Indicators

·        Accuracy, timeliness, and compliance of financial and operational deliverables.

·        Effective expense tracking, burn-rate analysis, and variance identification.

·        Timely resolution of compliance issues and positive audit/desk review results.

·        High-quality analytical outputs that support informed decision-making. 

PHYSICAL DEMANDS and WORK ENVIRONMENT

The physical demands and work environment described here are representative of those that must be met or may be encountered by an employee performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Specific vision abilities required by this job include close vision for use of computer terminal and reading printed and electronic materials. 

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The above noted job description is not intended to describe, in detail, the multitude of tasks that may be assigned but rather to give the associate a general sense of the responsibilities and expectations of his/her position. As the nature of business demands change so, too, may the essential functions of this position