Construction Project Coordinator
REMOTE CONSTRUCTION PROJECT COORDINATOR www.bhproperties.com
COMPANY
BH Properties is a privately held commercial real estate investment firm focused on value-add acquisitions in office, industrial, retail, and multi-family properties throughout the Western United States, along with investments in distressed debt and ground leases. The Company is vertically integrated, with offices in Los Angeles, San Francisco, Seattle, Riverside, Phoenix, Dallas, and Houston, and is able to acquire and close transactions without the need for lengthy due diligence periods. Our 30-year track-record and balance sheet allow us to move quickly and creatively, structuring acquisitions to satisfy sellers’ needs in a highly competitive market. Today, the Company owns and operates approximately 10M square feet across 18 states.
POSITION
The Construction Project Coordinator will report to the Assistant Project Manager.
LOCATION AND WORK HOURS
The ideal candidate will provide virtual support to the Arizona office from any location throughout the Philippines. It is expected that the successful candidate will provide support from 8:00 am to 5:00 pm, Mountain Standard Time to align with the construction teams’ working hours.
RESPONSIBILITIES
Including, but are not limited to:
- Support the Construction Team as needed to ensure all activities within each project are completed on time and deadlines are met.
- Responsible for entering project information data and project documentation into project management software applications (Yardi, Elevate).
- Provide project documentation control, creating an accurate and organized filing system - following company procedures.
- Request and track all required Construction Project Documentation – including executed contracts, change orders, purchase orders, and close out documents.
- Maintain accurate status tracking log for all Project Submittals and RFIs.
- Assist with drafting, issuing, and tracking contracts and changing orders as needed.
- Verify and track all vendor paperwork: including insurance, and business licenses.
- Assist in reviewing vendor and contractor invoices for accuracy and completeness of support.
- Effectively and accurately communicate relevant project information to the appropriate project team members.
- Coordinate meetings, prepare meeting agendas, generate, publish, and distribute meeting minutes.
- Prepare reports for the Construction team.
- A minimum of 5 years of experience working for a leading construction company.
- Graduated with honors from a reputable college is a plus.
- Solid organizational skills, including the ability to prioritize and multi-task.
- Working knowledge of Microsoft Office Suite, including Word, Excel, and Outlook.
- Ability to communicate effectively and professionally with all levels of the organization and externally with vendors and other outside parties.
- Ability to work independently and with minimum supervision.
- Ability to work in a fast-paced environment.
- Must possess strong work ethic.
- Must be a team player.
- Yardi experience preferred.