Lease Administration Coordinator

About 10 West Real Estate Group 10 West Real Estate Group is a fast-growing property management company with a strong reputation for reliable operations, well-maintained communities, and a team that takes pride in doing things the right way. We manage a diverse portfolio of residential and commercial properties and continue to expand into new markets as we build a stronger, more scalable organization. We work in a clear, organized environment where expectations are communicated upfront and people know what they’re responsible for. Our teams take ownership of their work, communicate openly, and focus on practical problem-solving that supports our residents and the properties we manage. We keep processes consistent across the company so people can do their jobs well and contribute to the growth of the organization. We hire individuals who want to grow their skills and make an impact, whether they’re in operations, maintenance, property management, or a corporate role. You’ll join a team that moves quickly, sets a high bar, and values the people who drive efficiency, support growth, and contribute to the company’s success. If you want to work in a company that values performance, invests in its people, and creates real opportunities for advancement, 10 West is a place where you can build a meaningful and lasting career. About the role 10 West Real Estate Group is seeking a Lease Administration Coordinator (Independent Contractor) to support leasing operations across a growing multifamily portfolio. This is a fully remote, contract-based role focused on the administrative side of leasing, including application processing, lease preparation, and tenant onboarding. You’ll work closely with the Operations Manager and support multiple properties at once, helping ensure applications move efficiently from submission through move-in. This role is critical to keeping leasing operations organized, accurate, and on schedule. This is not a decision-making role. You’ll be responsible for the documentation, coordination, and follow-through that allows the Operations team to make informed approval decisions and keep the leasing pipeline moving. What you'll do Application Screening Support

• Review rental applications and supporting documents for completeness and accuracy
• Identify missing or incomplete information and follow up with applicants
• Compile and organize application files for Operations Manager review
• Maintain accurate and detailed records of applicant communications and status updates
• Ensure all documentation aligns with company screening standards and Fair Housing requirements

Lease Documentation Preparation

• Prepare lease agreements and renewal documents using company templates
• Ensure lease terms and property-specific provisions are accurately reflected
• Submit completed lease packages for final review prior to delivery
• Coordinate electronic document delivery and signature collection

Tenant Move-In Coordination

• Guide approved applicants through onboarding requirements
• Verify completion of all required documentation, payments, and utility transfers
• Confirm tenant ledger accuracy prior to move-in
• Coordinate move-in scheduling and communicate details to Property Managers
• Transition completed files to onsite teams once onboarding is complete

Documentation & Systems Management

• Maintain organized, audit-ready records in AppFolio or other designated systems
• Track workload and task completion across multiple properties
• Communicate proactively on application status, delays, or issues
• Ensure all communication is documented through approved company channels

Qualifications

• 2–3+ years of experience in property management, leasing administration, or related real estate operations
• Experience reviewing rental applications and preparing lease documentation preferred
• Strong attention to detail. You catch mistakes others miss
• Ability to manage multiple applications and onboarding workflows at the same time
• Highly organized with strong time management skills in a remote environment
• Clear and professional written communication
• Experience with AppFolio or similar property management systems preferred
• Bachelor’s degree in Business, Real Estate, or a related field preferred

Compensation and Benefits

• Hourly contract rate of $9.00 – $11.00 per hour, based on experience
• Up to ~40 hours per week depending on leasing volume
• Flexible schedule with expected overlap with Central Time business hours (9:00 AM – 5:00 PM CST)
• Fully remote work environment
• Weekly invoicing with payment processed within 14 days
• Opportunity for ongoing engagement based on performance and business needs

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